Administrative Intern

UNHCR, the UN Refugee Agency • Washington, DC

7d • Onsite

About The Position

UNHCR, the UN Refugee Agency, is offering a full-time sponsored internship with the Administration and ICT Unit at UNHCR’s Multi-Country Office in Washington, D.C., USA. Established in December 1950, UNHCR is a global organization dedicated to saving lives, protecting rights, and building a better future for asylum seekers, refugees, returnees, internally displaced communities, and stateless people. Every year, millions of men, women, and children are forced to flee their homes to escape conflict and persecution. UNHCR currently operates in over 130 countries, using its long expertise to protect and care for millions. UNHCR’s Multi-Country Office in Washington, D.C. (MCO-W) serves as a key liaison with the U.S. Government and other stakeholders on refugee protection, resettlement, and humanitarian response. The office also supports operations in the United States and parts of the Caribbean. The Administration and ICT Unit plays a critical role in ensuring the effective functioning of the office. The Unit provides operational, financial, administrative, asset management, procurement, and information and communication technology (ICT) support services to enable the delivery of UNHCR’s mandate. The intern will work under the supervision of the Senior ICT Associate and the Head of Administration, supporting both administrative and ICT-related activities in line with UNHCR rules, procedures, and standards. The Administration / ICT Intern will support the daily operational needs of the office, contributing to administrative coordination, asset and inventory management, procurement support, financial tracking, and ICT systems maintenance. The internship offers hands-on exposure to operational support functions within a UN field operation and provides an opportunity to develop professional skills in administration, ICT systems support, data management, and office operations within a humanitarian organization.

Requirements

• Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate or undergraduate programme from a university or higher education institution accredited by IAU/UNESCO
• Have completed at least two years of undergraduate studies in a field relevant to administration, information technology, finance, business administration, public administration, or related disciplines
• Candidates with previous UNHCR internship experience must not have exceeded the maximum cumulative full-time internship duration of eight (8) months
• Fluency in English required

Nice To Haves

• Strong interest in administrative management and/or ICT systems support
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Teams, SharePoint)
• Basic understanding of IT systems, networking, hardware, or troubleshooting principles
• Strong analytical, organizational, and time-management skills
• Ability to handle confidential information with discretion
• Ability to work both independently and in a team environment
• Strong written and oral communication skills
• Knowledge of an additional UN language (e.g., Spanish, French, or Arabic) is an asset

Responsibilities

• Support maintenance and tracking of inventory and asset management systems (including physical verification and database updates)
• Assist in preparing administrative and financial reports, including budget tracking and analytics
• Provide basic ICT support to staff, including equipment setup (laptops, monitors, peripherals), troubleshooting, and documentation
• Assist in maintaining office ICT equipment and systems in coordination with regional ICT colleagues
• Support procurement processes, including drafting requisitions, vendor follow-up, and market research
• Assist with organization of records, filing systems (physical and electronic), and SharePoint/Teams document management
• Support travel and logistics coordination, including preparation of documentation where required
• Contribute to business continuity and ICT continuity planning activities
• Perform other related duties as required to support the Administration and ICT Unit

What This Job Offers

• Job Type: Full-time
• Career Level: Intern