Administrative Manager, Marketing

About the position

The Administrative Manager, Marketing position exists to provide coordination and administrative support for the Chief Marketing & Content Officer and the Vice President, Marketing through planning, personnel management, logistics, budget management, public relations, team building, project tracking and coordination, and representing senior leadership as required.

Responsibilities

• Serves as key liaison between CMCO/VP and department heads and other divisions within FOF
• Helps provide strategic direction and facilitates complex interpersonal issues within the division
• Manages day-to-day administrative details for the CMCO (i.e., calendar, agendas, minutes, action items, expense reports, travel booking, etc.)
• Coordinates internal and external logistics for team meetings, events, and external visitors
• Assists CMCO/VP with creation, layout and clean-up of PowerPoint/Word/Excel presentations and documents
• Facilitates interaction, initiates strategic planning, and provides key input for technology-related recommendations
• Maintains close relationships with key support departments (i.e., IT, HR, Purchasing, Accounting, Facilities, Events) to assist in continual development and implementation of policies/procedures within division and completion of assigned projects
• Assists with project management to ensure on time, on budget, on strategy delivery for approved projects
• Monitors administrative assignments within the organization by setting priorities for meeting deadlines and balancing supervisor's and own workloads; adjusts work schedule to meet extra demands; prioritizes tasks to complete multiple projects
• Assists in communications and approvals with peripheral departments, which are essential to the functionality of a project
• Participates in budget process for department
• Monitors and reviews workflow and trends
• Coordinates special projects as assigned by CMCO/VP
• Writes and develops variety of reports as requested or assigned
• Performs other duties as assigned

Requirements

• Bachelor's Degree in Business Administration or related field
• 2-4 years of experience in administration or related field
• Working knowledge of FOF mission, philosophy, values, and objectives
• Knowledge of various software applications, i.e., Windows, Word, Excel, PowerPoint, Visio, etc.

Nice-to-haves

• Ability to communicate effectively (verbal and written)
• Understanding of corporate strategies such that one can align business goals that will support external customers' needs
• Ability to manage many different and often conflicting objectives, projects, or activities at one time and respond quickly
• Must be process, sequential and detail-oriented and driven to outcomes
• Ability to organize and plan work in advance, deciding on the most efficient or convenient way to do assigned tasks or projects
• Maintains a high degree of integrity, ethical behavior, and confidentiality in all business activities and decisions
• Maximizes performance and satisfaction by attending to customer needs and issues
• Establishes a learning environment and philosophy that facilitates successful outcomes using employment involvement, commitment to quality and continuous improvement activities
• Proficient in the use of computer hardware and software
• Possesses the ability to work on and with cross-functional teams

Benefits

• Norton LifeLock ID Theft Coverage
• Legal Shield/ID Shield Coverage
• AFLAC
• 403B Retirement Plan
• Vacation Time & Vacation Payout
• Sick Time
• Holidays
• Service Awards
• Community Service Days
• Bookstore Discount
• Fitness Center
• Medical Plan
• Dental Plan
• Vision Plan
• Life Insurance
• Disability Insurance
• Flexible Spending Accounts
• EAP (Employee Assistance Program)
• Tuition Reimbursement
• Warehouse Membership Reimbursement