Administrative Manager

WeyMedia

8d•Remote

About The Position

moneyGenius is a proudly Atlantic Canadian company with a simple mission: Make money easy and fun for everyone. To achieve this, we're committed to making both moneyGenius.ca and creditcardGenius.ca the leading Canadian resources for all things money. In addition, we're re-inventing personal finance education and rewards with our new GeniusCash mobile app that makes learning about and maximizing your money fun and engaging. Our team helps over 400K Canadians per month make the most informed financial decisions by building best-in-class fintech products and crafting high-quality educational content. Through GeniusCash rewards, Canadians have banked over $5.6 million since 2022. And if that wasn't enough, we were named one of Canada's Top Growing Companies and Top Growing Women-Led Companies by The Globe and Mail's Report on Business Magazine, as well as a winner in Deloitte's Technology Fast 50 program. These achievements are a testament to our growth, and it reflects the remarkable hard work, dedication, and unwavering commitment of our team to our mission: to make money easy and fun for all Canadians. So if you want in on our mission, read on… We need a detail-oriented, resourceful, and reliable Administrative Manager to join our growing team and take ownership of the day-to-day operations that keep everything running smoothly.

Requirements

You have at least 5 years of experience working in a fast-paced environment – ideally in a startup or professional services setting – where multitasking is second nature.
"Organized" is your middle name ‒ you thrive on structure, meet deadlines with ease, and keep things running like clockwork.
You're a self-starter who's dependable, trustworthy, and takes great pride in doing excellent work.
You're highly resourceful and love solving problems ‒ no task is too small, and no challenge is too big.
You have an affinity for following, managing, and designing scalable, efficient, and effective processes and workflows.
You have strong written and verbal communication skills, and you know how to collaborate effectively across teams.
You're tech-savvy and comfortable with tools like Google Workspace, project management platforms, and other work management software.
Scheduling, organizing, and prioritizing are your superpowers – and your attention to detail is second to none.
You thrive in a remote-first environment and know how to stay connected and productive while working from home.
You are able to work in ET or AT time zones because most of our team is located in Eastern and Atlantic Canada, making overlapping work hours essential for real-time collaboration and timely communication.
You have a growth mindset – you're always learning, adapting, and ready to take on new challenges.
Most importantly, you care about making life easier for those around you – and you do it with a smile.

Responsibilities

Manage team task boards and internal tracking tools to ensure projects and administrative tasks are completed on time.
Oversee scheduling and calendar management, including meetings, events, and team milestones.
Manage multiple email inboxes and coordinate communications across teams.
Organize and maintain internal documentation, spreadsheets, and standard operating procedures.
Assist the Founders and leadership team with administrative and operational support as needed.
Support the hiring process as needed: draft and post job descriptions, screen candidates, schedule interviews, and conduct reference checks.
Coordinate the onboarding process for new hires, including accounts and equipment setup, documentation and orientation.
Assist with the offboarding process, including return of equipment and ensuring a smooth exit.
Keep inventory of new hire materials, including laptops, swag, and other essentials.
Plan and lead employee engagement initiatives such as team-building activities, monthly events, and holiday gifts.
Champion a culture of learning and excellence by supporting professional development opportunities.
Respond to administrative requests from team members, ensuring they're handled promptly and thoughtfully.
Take notes in team meetings, document action items, and follow up to ensure tasks get done.
Support stretch projects and cross-functional work as needed.
Wear many hats and thrive in a fast-paced, lean, and agile environment.

Benefits

Work from home anywhere in Canada with permanent remote full-time status.
Opportunities for continuous growth and career advancement.
Competitive salary based on your skills and experience.
Performance-based bonuses.
100% paid premiums for health, dental, and vision insurance.
Ample vacation time and standardized public holidays across Canada.
New Employee Toolkit that contains everything you need to do your job well, including a company laptop, a second monitor, and a dozen other useful items.
Mental health support through inConfidence and the Calm app.
Mobile phone allowance to help cover part of your monthly bill.
Regular team building fun including team games, lunches, happy hours, competitions with prizes, and more.
Challenging and rewarding work that has a real impact on the financial health of Canadians.