Administrative Office Coordinator

Westair Gases and Equipment, Inc.•San Diego, CA

1d•Onsite

About The Position

The Administrative Office Coordinator greets visitors, manages incoming and outgoing mail, maintains office supplies, and coordinates vendor services to ensure the office runs efficiently and smoothly.

Requirements

1+ year of administrative experience
Superb written and verbal communication skills
Ability to handle sensitive information with discretion and maintain confidentiality and professionalism
Professional attitude and appearance
Strong time-management skills and multitasking ability
Proficient in Microsoft Office and Monday.com, with the aptitude to learn new software and systems
A demonstrated ability to communicate, present, and influence credibly and effectively at all levels of the organization, including executive and C-level

Responsibilities

Oversee the front desk and reception operations, serving as the primary point of contact for guests, employees, candidates, and vendors
Perform general administrative tasks, including answering and directing phone calls, email correspondence, faxing, and filing maintenance
Maintain cleanliness, organization, and adequate supplies in the kitchen, conference rooms, storage areas, and communal spaces on a daily basis
Manage and order office supplies, anticipate needs, keep stock levels, and ensure equipment functions properly
Coordinate and support team events, meetings, and conference room scheduling both onsite and offsite
Organize and oversee the office decorations for different holidays and themes.
Manage access to the company building and parking facilities, ensuring effective coordination
Provided support to the office and other staff members and departments as needed