Administrative Office Manager

Virginia Department of Social Services•Washington, VA

About The Position

The Rappahannock County Department of Social Services seeks an energetic and versatile team player who prioritizes integrity and quality customer service and will commit to working with the agency team to enable the realization of the best possible outcomes for our clients and community to join our agency in the position of Administrative Office Manager. Rappahannock County is a rural county in the northern region of Virginia with a population of approximately 7,400. The agency office is in the town of Washington, Virginia, approximately 120 miles northwest of Richmond and 65 miles southwest of Washington, DC. The town is surrounded by the beautiful Blueridge Mountains and rolling farmlands. As an agency, we believe in the power of the team, exercising creativity and commitment in meeting the needs of our clients and community, and growing our agency and ourselves. Work-Life harmony is an agency core value. The Administrative Office Manager is a management title for employees that manage administrative and office support services and supervises office supervisors and other administrative staff. The employee will have a lead role in the planning and coordination of activities in the areas of fiscal processing, maintenance of personnel records and performance of human resource activities, agency records management, and other administrative functions as assigned.

Requirements

Associate's degree in business administration, accounting or related field supplemented with related experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
Considerable knowledge of agency, department or section administrative and program practices, policies and procedures; and management principles and practices.
Skill in operating and supervising others in the use of office equipment to include a personal computer.
Demonstrated ability to interpret, apply, and manage others on administrative and program policies, procedures and services; train others; provide leadership and guidance to others; manage others who are supervising staff; prepare budget and financial data; evaluate office services and administrative procedures; make presentations; set objectives and determine how work will be accomplished to ensure effective office support operations; and to promote good working relations and create customer service and positive public relations.

Nice To Haves

Associate’s degree in business administration.
Skilled in the use of Office 365 to include Word, Excel, Outlook, SharePoint, and Publisher; or other computer programs.
Experience in utilizing data as part of performance assessment and program planning.
Experience working in a local department of social services
Experience working in a position required to maintain a high degree of confidentiality.

Responsibilities

Plans and coordinates administrative and office support activities such as recordkeeping, mail distribution, receptionist, and other office support services;
Supervises various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance;
Analyzes financial data and monitors budget expenditures;
Provides information and answers questions relating to audits financial records or activities;
Processes various documents;
Responds to data system problems;
May oversee or perform information systems technical support and systems security functions;
Maintains inventory;
Maintains departmental personnel records and performs other human resources activities such as training, providing benefit information and maintaining leave; and
Supervises office supervisors and other administrative staff