Administrative Operations Fellow

MSU Jobs • Starkville, MS

2d

About The Position

Assists Deputy Athletic Director of Strategic Initiatives & Administration with preparing Athletic Director for speaking engagements and various projects; assists the Administrative Operations Manager with office and department operations; assists with organizing and coordinating events and reunions and donor relations for Athletic Department. Salary Grade : 09 Please see Staff Compensation Structure for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Essential Duties and Responsibilities: Assist with stakeholder relations and engagement as directed by the Deputy Athletic Director. Support meeting preparation and conduct research as assigned by the Deputy Athletic Director. Assist in hosting visitors of the Athletic Director and provide support as needed. Support the Deputy Athletic Director and Athletic Director at athletic events. Coordinate with the Administrative Operations Manager on events and initiatives. Support special projects under the Athletics Department Staff Council (ADSC), including planning and execution. Assist in the execution of logistics and preparation for department wide staff meetings. Assist in setting up new hires in Teamworks and coordinating onboarding documentation. Assist with data entry and updates in Teamworks, including but not limited to processing of perpetual forms, overtime authorizations, title changes, and volunteer forms. Support onboarding and offboarding processes by maintaining and managing checklists and tracking task completion. Manage and organize personnel files. Monitor and maintain departmental tracking systems. Maintain and update department wide communications lists. Assist with the development and distribution of SWAY and other internal communications. Assist in managing office operations, including supply ordering, maintenance coordination, and general office upkeep. Provide general office support such as answering phone calls, responding to emails, and managing inquiries. Perform related duties as assigned. The above essential duties are representative of major duties of positions in this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.

Requirements

• Bachelor's degree required.
• Excellent oral and written communication skills.
• Ability to communicate with various constituents.
• Ability to foster a cooperative work environment.
• Ability to work long hours, including nights and weekends.
• Knowledge of NCAA and SEC rules and regulations.

Responsibilities

• Assist with stakeholder relations and engagement as directed by the Deputy Athletic Director.
• Support meeting preparation and conduct research as assigned by the Deputy Athletic Director.
• Assist in hosting visitors of the Athletic Director and provide support as needed.
• Support the Deputy Athletic Director and Athletic Director at athletic events.
• Coordinate with the Administrative Operations Manager on events and initiatives.
• Support special projects under the Athletics Department Staff Council (ADSC), including planning and execution.
• Assist in the execution of logistics and preparation for department wide staff meetings.
• Assist in setting up new hires in Teamworks and coordinating onboarding documentation.
• Assist with data entry and updates in Teamworks, including but not limited to processing of perpetual forms, overtime authorizations, title changes, and volunteer forms.
• Support onboarding and offboarding processes by maintaining and managing checklists and tracking task completion.
• Manage and organize personnel files.
• Monitor and maintain departmental tracking systems.
• Maintain and update department wide communications lists.
• Assist with the development and distribution of SWAY and other internal communications.
• Assist in managing office operations, including supply ordering, maintenance coordination, and general office upkeep.
• Provide general office support such as answering phone calls, responding to emails, and managing inquiries.
• Perform related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level