Administrative Professional 1 - 20031293

Ohio Department of Administrative Services•Caldwell, OH

About The Position

What You’ll Do: Types, proofreads, and edits typed documents Copies, scans, distributes, posts and/or files correspondences, reports, and memos Prepares various documents (e.g., composes, types, obtains signatures) Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor) Produces typed copy of staff correspondence, schedules, logs kites and types responses Researches, retrieves, and enters data into DOTS Portal system or other applicable programs Directs telephone inquiries from the public to the appropriate staff member Inputs data entry into ORAS, as needed Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures. Interacts with other departments Provides information and compilation of data Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1’s, video in-reach, virtual hearings and virtual funeral visits) Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries) Reviews visiting applications for completion of content and enters data into DOTS Portal System. Coordinates and ensures processing of routine tasks Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports Creates new files Purges records in accordance with applicable retention schedules Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned. Serves on committees and attends meetings, seminars, conferences, and in- service training as required Ensures work area is secure, clean, and orderly Provides other related clerical support as required Performs other duties as assigned.

Requirements

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
Or equivalent of Minimum Class Qualifications For Employment noted above
Administrative Support/Services
Computer Literacy
Clerical & Data Entry
Attention to Detail
Organizing and Planning
Time Management

Responsibilities

Types, proofreads, and edits typed documents
Copies, scans, distributes, posts and/or files correspondences, reports, and memos
Prepares various documents (e.g., composes, types, obtains signatures)
Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)
Produces typed copy of staff correspondence, schedules, logs kites and types responses
Researches, retrieves, and enters data into DOTS Portal system or other applicable programs
Directs telephone inquiries from the public to the appropriate staff member
Inputs data entry into ORAS, as needed
Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.
Interacts with other departments
Provides information and compilation of data
Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives
Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1’s, video in-reach, virtual hearings and virtual funeral visits)
Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries)
Reviews visiting applications for completion of content and enters data into DOTS Portal System.
Coordinates and ensures processing of routine tasks
Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports
Creates new files
Purges records in accordance with applicable retention schedules
Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.
Serves on committees and attends meetings, seminars, conferences, and in- service training as required
Ensures work area is secure, clean, and orderly
Provides other related clerical support as required
Performs other duties as assigned.