Administrative Professional 1

Highland County Joint Township•Ohio, IL

72d

About The Position

Guided by the Agency's mission "To reduce recidivism among those we touch" the Division of Parole & Community Services is looking for a dedicated security-minded individual to assume the duties and responsibilities of an Administrative Professional 1 in Franklin County, located within the Field Services Warrant Section. Please note there are six positions however only one application required. This position shall be filled in accordance with the provision of the OCSEA/AFSCME, Collective Bargaining Agreement. ODRC bargaining unit members have selection rights before non-bargaining unit members. All other applications will only be considered if an internal bargaining unit applicant is not selected for this position. Updates/changes to your application submission can be made while the posting is open by logging into your profile and editing the application. After the posting closes, no changes can be made. Job Duties: Works under general supervision & requires considerable knowledge of clerical functions & office procedures Oversees warrants, detainers & extradition operations within the Division of Parole & Community Services (DPCS) Adult Parole Authority's (APA) Field Services Section for those persons under the supervision of the Ohio Department of Rehabilitation & Correction Operates Law Enforcement Automation Data Systems (LEADS) terminal, National Crime Information Center (NCIC) computer, Ohio Court Network (OCN), Ohio Law Enforcement Gateway (OHLEG) & BCI&I terminal to compile & generate reports involving complex technical, legal, statistical & confidential material from written copy or oral instructions Follows protocols required by LEADS regarding warrants to include validating a warrant entered by Ohio State Highway Patrol (OSHP) within required timeframe, performing second check to include proofing current warrant information & entering additional information not available at time warrant was entered Enters confidential criminal offense data & identifying information & retrieves data/reports within computer system Evaluates available records Creates & maintains files & reports Retrieves materials Works with Ohio State Highway Patrol Communication Center in maintaining warrant files Communicates information to staff regarding notifications of Protection order & Detainer notifies. Maintains inventory & verifies & updates assets assigned to ODRC permanent staff Orders office supplies, goods & equipment Schedules maintenance on office equipment Maintains Fleet hub documentation for DPCS state vehicles Schedules maintenance, maintain records & replacement schedules Receives visitors, answers routine requests & answers telephone calls to include after-hour calls from monitoring center Schedules training sessions & other meetings Processes incoming & outgoing mail Receives & logs in material Types routine correspondence. Attends meetings, trainings & conferences May give presentations & conduct training Responds both verbally & in writing to questions & concerns Works on special projects &/or committees as assigned Must conduct oneself professionally & in a law-abiding manner at all times in accordance with Ohio Department of Rehabilitation & Correction's Standards of Employee Conduct Local travel required Performs other duties as assigned

Requirements

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications
For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology
Or equivalent of Minimum Class Qualifications For Employment noted above
Administrative Support/Services Technical Skills: Administrative Support/Services, Customer Service
Professional Skills: Attention to Detail

Responsibilities

Oversees warrants, detainers & extradition operations within the Division of Parole & Community Services (DPCS) Adult Parole Authority's (APA) Field Services Section for those persons under the supervision of the Ohio Department of Rehabilitation & Correction
Operates Law Enforcement Automation Data Systems (LEADS) terminal, National Crime Information Center (NCIC) computer, Ohio Court Network (OCN), Ohio Law Enforcement Gateway (OHLEG) & BCI&I terminal to compile & generate reports involving complex technical, legal, statistical & confidential material from written copy or oral instructions
Follows protocols required by LEADS regarding warrants to include validating a warrant entered by Ohio State Highway Patrol (OSHP) within required timeframe, performing second check to include proofing current warrant information & entering additional information not available at time warrant was entered
Enters confidential criminal offense data & identifying information & retrieves data/reports within computer system
Evaluates available records
Creates & maintains files & reports
Retrieves materials
Works with Ohio State Highway Patrol Communication Center in maintaining warrant files
Communicates information to staff regarding notifications of Protection order & Detainer notifies.
Maintains inventory & verifies & updates assets assigned to ODRC permanent staff
Orders office supplies, goods & equipment
Schedules maintenance on office equipment
Maintains Fleet hub documentation for DPCS state vehicles
Schedules maintenance, maintain records & replacement schedules
Receives visitors, answers routine requests & answers telephone calls to include after-hour calls from monitoring center
Schedules training sessions & other meetings
Processes incoming & outgoing mail
Receives & logs in material
Types routine correspondence.
Attends meetings, trainings & conferences
May give presentations & conduct training
Responds both verbally & in writing to questions & concerns
Works on special projects &/or committees as assigned
Must conduct oneself professionally & in a law-abiding manner at all times in accordance with Ohio Department of Rehabilitation & Correction's Standards of Employee Conduct
Performs other duties as assigned