Administrative Program Coordinator II - Fellowship Programs

Cleveland Clinic

31d•Hybrid

About The Position

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world. As an Administrative Program Coordinator II, you will be responsible for the Fellowship programs in Infectious Disease, Infectious Disease Transplant, Breast Pathology, Genitourinary Pathology, and Soft Tissue and Bone Surgical Pathology. In this role, you will serve as the primary contact for fellows and support both routine administrative tasks, such as expense reports and scheduling, and larger program initiatives including recruitment, graduation activities, retention efforts, and Infectious Disease consult coordination. The position involves significant project management, requiring you to oversee various projects, identify improvement opportunities, and enhance departmental efficiency and cohesion. This role provides direct support to trainees and future staff members and contributes to institutional accreditation efforts. A caregiver in this role works days from 7:00 a.m. – 4:00 p.m. After the new hire period, there is an opportunity for a hybrid schedule, with up to two remote workdays per week, depending on business needs.

Requirements

Associate’s Degree and three years of administrative or project management experience OR High School Diploma/GED and five years of experience OR Bachelor’s Degree and one year of experience
Strong computer skills and experience with software applications
May require a license based on department/institute needs
Ability to perform work in a stationary position for extended periods
Ability to operate a computer and other office equipment
Ability to travel throughout the hospital system
Ability to communicate and exchange accurate information
Follows standard precautions using personal protective equipment as required.

Nice To Haves

Bachelor’s Degree in Business Administration, Healthcare Administration or a related field
Healthcare or related organization experience
Skills with Microsoft Suite (Teams, Office, Powerpoint, Excel)
Knowledge navigating computer programs

Responsibilities

Function as a liaison and administrative, technical and operational resource.
Initiate or lead less complex projects.
Coordinate policy evaluation and implementation.
Identify operational improvement opportunities to create an efficient workplace.
Develop communications, databases and budget summaries.
Lead orientation and records management activities and ensure standards are maintained.
Develop and update interdepartmental education programs.
Assist with the scheduling, coordination, preparation and communication of meetings.
Facilitate and attend meetings and record key outcomes.
Identify key milestones and deadlines.
Communicate project status and requirements to achieve results.
Research, analyze and organize information for presentations.
Assist department leadership with large or complex projects.