Administrative Project Coordinator
About The Position
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to:
Requirements
- Associate degree in a closely related field or combination of education and relevant experience
- A minimum of 1 years related experience
- Proficiency in Microsoft Word and Excel
- An attitude and commitment to being an active participant of our employee-owned culture is a must
Nice To Haves
- Bachelor's degree
- Local candidates preferred
Responsibilities
- Type, format and organize project documents, reports, specifications and correspondence
- Create and maintain paper and electronic files
- Order insurance and monitor insurance certificates
- Apply company quality assurance guidelines and procedures for project document management
- Assist with and help coordinate meetings and presentations
- Exhibit professionalism with clients
- Work with multiple Project Managers and project teams as needed
- Assist with project management, including but not necessarily limited to project initiation, project guides, project reviews, project related activities, preparing deliverables, project invoices and expense reports as needed
- Assist with construction administration and internal management, including submittal / RFI processing, inspection documentation, internal coordination, etc.
- Assist with managing the quality control process and documentation
- Assist with office management, including coordinating with building management, maintaining office and kitchen supplies, coordinating with IT to maintain office equipment, etc.
- Perform other duties as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
