Administrative Project Manager

Kymber Consulting Group•Alexandria, VA

11h•Onsite

About The Position

We are seeking a highly organized and proactive Administrative Project Manager to support the National Science Foundation’s Office of Legislative and Public Affairs (OLPA). The Administrative Project Manager will oversee administrative operations and coordinate project activities that support the office’s communications, outreach, and program management functions. This role requires strong administrative leadership, project coordination, and organizational management skills to ensure efficient execution of administrative processes and office operations. The Administrative Project Manager will coordinate administrative staff, support leadership operations, manage workflow processes, and ensure timely completion of office deliverables and administrative requirements.

Requirements

Minimum education: Bachelor’s degree or higher in Business Administration, Public Administration, Communications, Project Management, or a related field. In lieu of a degree, relevant administrative or project management experience may be considered.
Minimum experience: Five (5) years of professional experience supporting administrative operations, project coordination, or program management within federal agencies, public organizations, or large institutions.
Demonstrated ability to manage administrative workflows, coordinate office operations, and support leadership in fast-paced environments.
Strong organizational and project coordination skills, including the ability to manage multiple projects and deadlines simultaneously.
Strong written and verbal communication skills, including the ability to prepare reports, correspondence, and briefing materials.
Proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Experience maintaining administrative tracking systems, databases, and document management systems.
Ability to collaborate with multidisciplinary teams, including communications staff, outreach teams, leadership, and external stakeholders.
Strong attention to detail and problem-solving skills, with the ability to identify process improvements and support operational efficiency.

Nice To Haves

Experience supporting federal executive offices or communications organizations and familiarity with federal communication requirements including Plain Writing Act and Section 508 compliance.

Responsibilities

Oversee day-to-day administrative operations supporting OLPA leadership and staff.
Coordinate administrative workflows, task assignments, and office operations to ensure efficient program support.
Manage administrative projects and initiatives, ensuring timely completion of deliverables and operational tasks.
Coordinate scheduling activities, including meetings, events, panels, and stakeholder engagements.
Oversee preparation of meeting materials including agendas, presentation materials, briefing documents, and meeting summaries.
Support the preparation and coordination of reports, presentations, spreadsheets, and administrative documentation.
Ensure effective document management, including maintaining document libraries, templates, and administrative resources.
Coordinate and maintain stakeholder communication tools, including contact lists, distribution lists, and tracking systems.
Assist with compiling reports related to web, social media, and outreach metrics to support communications planning.
Coordinate travel, training requests, reimbursements, and other administrative logistics.
Monitor administrative processes and identify opportunities to improve workflow efficiency and operational procedures.
Maintain effective working relationships with OLPA leadership, staff, contractors, and external stakeholders.
Ensure administrative activities comply with federal communication standards including the Plain Writing Act and Section 508 accessibility requirements.
Collaborate with communications, digital media, and outreach teams to support OLPA initiatives and operational priorities.
These duties directly support OLPA’s mission by ensuring efficient administrative coordination, effective leadership support, and successful execution of program and outreach activities.