Administrative/Property Assistant

Corporate Realty•New Orleans, LA

3d•Onsite

About The Position

3 rd Party Commercial Real Estate Company is seeking a qualified and professional individual to work in a Class A office building in downtown New Orleans. This individual will assist Property Manager, Chief Engineer and all other support staff. Below is a summary which defines but is not limited to the duties, responsibility, and requirements of this role. Essential Duties and Responsibilities: Will work in close liaison with Property Manager Interface with property tenants in a professional manner at all times Assist maintenance staff to coordinate and maintain work order requests and reporting Interact with vendors, suppliers, contractors, and contract holders Assist in all aspects of property accounting including processing of accounts payables, budget preparation, annual expense reconciliation, maintenance of certificates of insurance Answer/direct calls, messages, etc. Support leasing team as may be needed from time to time Assist in preparation of documentation and marketing materials as needed Maintain property website Ability to work within specific time frames and deadlines for ongoing projects Other duties as assigned

Requirements

High school diploma or equivalent required; college diploma preferred.
Self-starter and ability to work independently
Acute attention to detail and accuracy
Strong organization skills
Effective communication skills demonstrated in both writing and conversation
Proficiency in the Microsoft Office Suite of applications, and an ability to learn other software programs quickly
Positive outlook in general; maturity to deal with challenges in an upbeat manner without complaint
Ability to organize and manage multiple tasks while working in a dynamic environment
Administrative Experience in Commercial Property Management: 3 years (Required)

Nice To Haves

Working knowledge of Yardi a plus
Working knowledge of Electronic Tenant Solutions or Building Engines a plus

Responsibilities

Will work in close liaison with Property Manager
Interface with property tenants in a professional manner at all times
Assist maintenance staff to coordinate and maintain work order requests and reporting
Interact with vendors, suppliers, contractors, and contract holders
Assist in all aspects of property accounting including processing of accounts payables, budget preparation, annual expense reconciliation, maintenance of certificates of insurance
Answer/direct calls, messages, etc.
Support leasing team as may be needed from time to time
Assist in preparation of documentation and marketing materials as needed
Maintain property website
Ability to work within specific time frames and deadlines for ongoing projects
Other duties as assigned