Administrative Services Assistant
About The Position
The Administrative Services Assistant is responsible for a wide range of procurement, accounts receivable, accounts payable, payroll, cashiering, and administrative services at a Community College. Essential Duties and Responsibilities Under the direction of the Director or Associate Director of Finance and Administrative Services or other administrator, the Administrative Services Assistant is accountable for the effective performance in these essential functional areas: Key responsibilities include: Procurement and accounts payable Accounts Receivable and cashiering Scheduling events and facilities Inventory/asset management Additional responsibilities include: Attendance and participation at convocation and commencement ceremonies Service on assigned committees and task forces Attendance and participation at committee, staff, informational and professional meetings which may occur during evenings and weekends. This posting outlines qualifications, experience, and skills but is not limited to the full specifications in the official job description.
Requirements
- Bachelor’s degree in an appropriately related field and up to three (3) years of relevant experience; or a combination of education, training and experience which would lead to the competencies required for successful performance of the position’s essential duties.
- Experience working in a cashiers, finance, financial aid, or other similar financial and/or business office.
- Ability to work effectively with individuals from diverse academic, socioeconomic, cultural, and ethnic backgrounds, including individuals with disabilities.
- Excellent interpersonal, oral, and written communication skills.
- Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
Nice To Haves
- Experience using financial database software to process financial transactions (e.g., Banner, QuickBooks, etc.).
- Experience providing customer service to various stakeholder groups (e.g., students, faculty, staff, the public, etc.).
- Experience in an educational environment (e.g., K-12, college/university, etc.).
Responsibilities
- Procurement and accounts payable
- Accounts Receivable and cashiering
- Scheduling events and facilities
- Inventory/asset management
- Attendance and participation at convocation and commencement ceremonies
- Service on assigned committees and task forces
- Attendance and participation at committee, staff, informational and professional meetings which may occur during evenings and weekends.
Benefits
- Generous leave policies
- Multiple retirement plan options
- Comprehensive health insurance choices
- Supplemental benefits for retirement and family protection
- Tuition reimbursement (if applicable)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
