Administrative Services Specialist - Human Resources
About The Position
Overview Hiring Range: $24.90-$33.36 Starting salary may be adjusted depending on experience. Qualifications High School Dipoma or GED equivalent AND five (5) or more years experience as an Administrative Assistant, Office Manager, Secretary or related position OR Associate's Degree in Business, Accounting, or related field AND three (3) year or more of experience as an Administrative Assistant, Office Manager, Secretary or related position OR Bachelor's Degree or higher in Business, Accounting, or related field Excellent oral and written communications skills Proficiency using Microsoft Office to include Word, Excel and Outlook Possession of a valid driver's license and the ability to obtain/maintain a City of Hoover Driver's Permit Preferred Qualifications Experience in Human Resources Experience with Munis software Responsibilities Prepares, submits, and receives all claims and requisitions, obtains quotes for specialized supplies and equipment, and/or authorizes payments and purchases; Manages the general operations of the department, including custodial services, maintenance, repair, and security; Coordinates travel arrangements and accommodations for department personnel and submits all related paperwork; Prepares specialized analytical reports relating to a core function of a departmental operation for use in policy development and evaluation of existing programs and initiatives; Addresses concerns, inquiries, or complaints from the general public and takes appropriate action to ensure an expedient resolution or citizen satisfaction, including responding by telephone, correspondence, and/or in person as necessary; Coordinates and schedules meetings, appointments, and speaking engagements with community organizations and local business groups for departmental personnel; Screens visitors and/or callers, answers problematic questions, and/or takes messages or refers individuals to designated personnel, other City departments, or outside agencies as necessary; Oversees and works with outside vendors regarding office maintenance and equipment purchases, including copiers and custodial care and inspects all completed work to ensure quality standards are maintained; Ensures that personnel are thoroughly trained in accordance with the qualifications and requirements of their position; Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas; Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities; Provides Notary services as needed; Performs other directly related duties consistent with the role and function of the classification.
Requirements
- High School Dipoma or GED equivalent AND five (5) or more years experience as an Administrative Assistant, Office Manager, Secretary or related position
- Associate's Degree in Business, Accounting, or related field AND three (3) year or more of experience as an Administrative Assistant, Office Manager, Secretary or related position
- Bachelor's Degree or higher in Business, Accounting, or related field
- Excellent oral and written communications skills
- Proficiency using Microsoft Office to include Word, Excel and Outlook
- Possession of a valid driver's license and the ability to obtain/maintain a City of Hoover Driver's Permit
Nice To Haves
- Experience in Human Resources
- Experience with Munis software
Responsibilities
- Prepares, submits, and receives all claims and requisitions, obtains quotes for specialized supplies and equipment, and/or authorizes payments and purchases
- Manages the general operations of the department, including custodial services, maintenance, repair, and security
- Coordinates travel arrangements and accommodations for department personnel and submits all related paperwork
- Prepares specialized analytical reports relating to a core function of a departmental operation for use in policy development and evaluation of existing programs and initiatives
- Addresses concerns, inquiries, or complaints from the general public and takes appropriate action to ensure an expedient resolution or citizen satisfaction, including responding by telephone, correspondence, and/or in person as necessary
- Coordinates and schedules meetings, appointments, and speaking engagements with community organizations and local business groups for departmental personnel
- Screens visitors and/or callers, answers problematic questions, and/or takes messages or refers individuals to designated personnel, other City departments, or outside agencies as necessary
- Oversees and works with outside vendors regarding office maintenance and equipment purchases, including copiers and custodial care and inspects all completed work to ensure quality standards are maintained
- Ensures that personnel are thoroughly trained in accordance with the qualifications and requirements of their position
- Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions
- Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems
- Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas
- Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities
- Provides Notary services as needed
- Performs other directly related duties consistent with the role and function of the classification.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
