Administrative Specialist 1

State of Oregon•Salem, OR

7d•Hybrid

About The Position

Our Mission – To protect and promote resilient forests that benefit all Oregonians. This position is Hybrid Remote Work. The duties of this position are performed remotely, as well as our central office in Salem, once trial service is met. In addition, the ability to report to Salem is required when business or operational needs are dependent on onsite activities. The Benefits of Joining Our Team Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Great Benefits Package - watch this video here You’ll be part of the ODF team that serves our fellow Oregonians relying on regulation and protection of both public and private forest land in our great state of Oregon! Click here. What we are looking for: The Administrative Specialist position exists in the Fleet Services Unit. The general responsibilities include: Providing general business administration support. Coordination / management of fleet services fueling system agency wide. Ensure effective accounts payable support for goods and services. Provide essential operational support that meets the needs of users. Perform accounts payable, asset /property controls and tracking, operational support, and other business services to the Fleet Services program and district field offices.

Requirements

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data OR An equivalent combination of education and experience.
Driver’s License Check - This position requires the operation of a state vehicle for the purpose of conducting official State business. If your license is from outside Oregon, you must submit at least a three-year court/DMV printout. If you have an Oregon driver’s license, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record.
Cover letter and resume are both required - Failure to submit the required cover letter or resume will remove your application from consideration.
Please ensure the work history in your applicant profile is up to date.
Current State of Oregon employees – You must apply through your employee Workday account.
Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
ODF will use E-Verify to confirm that you are authorized to work in the United States.

Nice To Haves

Intermediate knowledge of Microsoft Office Suite programs, specifically Word, Excel, Access, Outlook, and PowerPoint.
Ability to make decisions prioritizing daily workload and special projects.
Demonstrated ability to develop procedures, systems and forms necessary to complete work and ensure efficient flow of information or delivery of services.
Ability to effectively communicate both orally and in writing.
Ability to gather and organize data and prepare narrative and statistical reports.

Responsibilities

Providing general business administration support.
Coordination / management of fleet services fueling system agency wide.
Ensure effective accounts payable support for goods and services.
Provide essential operational support that meets the needs of users.
Perform accounts payable, asset /property controls and tracking, operational support, and other business services to the Fleet Services program and district field offices.