College of Education and Professional Studies - Administrative Specialist I

University of Central Oklahoma•Edmond, OK

12h•$34,944•Onsite

About The Position

Responsible for performing a variety of duties for the college: facilitates day-to-day operations of the office; implements office and building procedures; coordinates and completes assigned projects; completes correspondence, forms, and reports; develops and maintains complex files while keeping information confidential; communicates with internal and external constituents by providing accurate information and connecting them to appropriate resources; assists leadership with projects and events; and manages calendars, appointments, scheduling, and meetings. Reports directly to the CEPS Operations Manager. Executes routine procedures and takes direction from the supervisor and college leadership. Greets visitors as they enter the CEPS Dean’s Office and provides information and assistance. Answers telephone calls, email, and face-to-face inquiries appropriately. Collects and prepares outgoing mail for pick-up and distributes incoming mail. Assists with and/or manages college reports, projects (e.g., honor roll certificates), and events (e.g., meeting refreshments, materials, logistics). Coordinates and verifies the completion of student worker assignments and hours. Orders office supplies and follows protocols to maintain the functionality of office equipment. Serves as the building captain for the Education Building. Works competently and productively with minimal instruction and supervision. Demonstrates courteous and professional behavior and uses professional judgement. Keeps abreast of university and college policies and procedures. Uses discretion and protects the confidentiality of information. Updates skills when needed to meet the changing duties of the job. Performs other related duties as assigned

Requirements

2 years of college or secretarial experience
Demonstrates the ability to listen to and follow instructions
Ability to read and comprehend instructions
Ability to use digital systems required for campus operations
Ability to create documents in Excel, PowerPoint, and Word
Ability to complete work accurately with attention to detail
Ability to multitask
Ability to work collaboratively with others in a team environment
Ability to respond professionally to feedback
Demonstrate respect, honesty, integrity, and professionalism

Nice To Haves

Experience in a higher education environment
3+ years of experience in office management, policies, and procedures
Banner experience

Responsibilities

Facilitates day-to-day operations of the office
Implements office and building procedures
Coordinates and completes assigned projects
Completes correspondence, forms, and reports
Develops and maintains complex files while keeping information confidential
Communicates with internal and external constituents by providing accurate information and connecting them to appropriate resources
Assists leadership with projects and events
Manages calendars, appointments, scheduling, and meetings
Executes routine procedures and takes direction from the supervisor and college leadership
Greets visitors and provides information and assistance
Answers telephone calls, email, and face-to-face inquiries appropriately
Collects and prepares outgoing mail for pick-up and distributes incoming mail
Assists with and/or manages college reports, projects (e.g., honor roll certificates), and events (e.g., meeting refreshments, materials, logistics)
Coordinates and verifies the completion of student worker assignments and hours
Orders office supplies and follows protocols to maintain the functionality of office equipment
Serves as the building captain for the Education Building
Keeps abreast of university and college policies and procedures
Uses discretion and protects the confidentiality of information
Updates skills when needed to meet the changing duties of the job
Performs other related duties as assigned