Administrative Specialist III

University of Arkansas • Little Rock, AR

2d

About The Position

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

The Administrative Specialist III provides support by managing records, preparing documents and reports, and assisting with tasks for departmental budgets, grants, and program activities. Demonstrates strong teamwork by collaborating with coworkers, sharing information, and supporting staff with meetings, trainings, and assigned tasks. Maintains professionalism, confidentiality, and reliability while organizing and prioritizing work to meet deadlines and follow attendance and workplace policies. Uses office technology and systems, including Workday, to complete data entry, correspondence, and reporting accurately. Communicates effectively by answering calls professionally, relaying messages promptly, and responding constructively to feedback while ensuring clear and accurate information sharing.

Requirements

• The formal education equivalent of a high school diploma
• one year of specialized training in business management, business education, or a related field
• three years of experience in specialized or a related field applicable to work performed
• Knowledge of the principles & practices of mathematics & statistics
• Knowledge of research & analysis techniques & methods
• Knowledge of work-related subject area
• Knowledge of computers & software applications
• Ability to prepare, present, & review oral & written information & reports
• Ability to research & analyze related work program information
• Ability to develop, recommend, interpret, & apply policies & procedures
• Ability to analyze financial records & prepare reports
• Ability to plan, organize, & direct the work of others

Responsibilities

• managing records
• preparing documents and reports
• assisting with tasks for departmental budgets, grants, and program activities
• collaborating with coworkers, sharing information, and supporting staff with meetings, trainings, and assigned tasks
• organizing and prioritizing work to meet deadlines and follow attendance and workplace policies
• using office technology and systems, including Workday, to complete data entry, correspondence, and reporting accurately
• answering calls professionally, relaying messages promptly, and responding constructively to feedback while ensuring clear and accurate information sharing

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED