Administrative Specialist III
About The Position
NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas. As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers. NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success. Reporting to the Library Director, the Administrative Specialist III serves as a paraprofessional performing moderately complex tasks with minimal supervision. This detail-oriented role focuses on library acquisitions and financial records management, including processing orders through Workday, KOHA, and Amazon; maintaining capital asset documentation; reconciling invoices; preparing Legislative Audit reports; and providing administrative and frontline support.
Requirements
- High school diploma or equivalent
- 1 year of related training, education, or experience (e.g., business, administration, library, etc.)
- Exceptional attention to detail and accuracy in records management
- Ability to learn and navigate Workday finance and procurement processes and additional systems (KOHA, Amazon Business)
- Strong interpersonal and relationship-building skills; comfortable initiating communication with vendors and internal departments
- Proficiency with computers and software applications, particularly spreadsheets
- Ability to plan, organize, and prioritize work independently
Nice To Haves
- At least 4 years of administrative experience
- At least 1 year of library work experience, including familiarity with integrated library systems (ILS) and acquisitions modules
- Experience maintaining detailed financial records and spreadsheets
- Experience using Workday, particularly purchasing processes
Responsibilities
- Process library orders through Amazon Business, creating requisitions in both Workday and KOHA (the integrated library system); track orders from initiation through receipt and invoice reconciliation
- Maintain detailed spreadsheets for all book and material orders, particularly state capital items requiring asset documentation
- Maintain financial and inventory records; verify and process invoices, purchase orders, and receiving documentation
- Monitor library income accounts; reconcile standing purchase orders with incoming goods and invoices
- Assist the Library Director in preparing financial reports and documentation for Legislative Audit and compliance reviews
- Coordinate vendor relationships to resolve problems, verify renewal pricing, and maintain database renewal schedules
- Coordinate with Technical Services Librarian to acquire materials for online learning
- Count cash box monthly; verify and deposit to Treasury
- Assist patrons with inquiries, computer troubleshooting, and printing; check materials and AV equipment in/out
- Additional duties may be assigned as necessary to support the goals and objectives of the department and college
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
