Administrative Specialist

Elara Caring • Pasadena, TX

5d

About The Position

At Elara Caring, we care where you are and believe the best place for your care is where you live. We know there’s no place like home, and that’s why our teams continue to provide high-quality care to more than 60,000 patients each day in their preferred home setting. Wherever our patients call home and wherever they are on their health journey, we care. Each team member has a part to play in this mission. This means you have countless ways to make a difference as an Administrative Specialist. Being a part of something this great starts by carrying out our mission every day through your true calling: developing an amazing team of compassionate and dedicated healthcare providers. To continue to be an industry pioneer in delivering unparalleled care, we need an Administrative Specialist with commitment and compassion. Are you one of them? If so, apply today!

Requirements

• High School Diploma or equivalent required. Two years as an Administrative Specialist with switchboard experience may be considered in place of formal education.
• Minimum of 2 years as an Administrative Specialist or Administrative Assistant. (4 years of experience may be considered in place of diploma requirement).
• Bi-Lingual Skills
• Switchboard experience and strong administrative knowledge
• Excellent organizational, communication, and interpersonal skills
• Calendar management and office coordination experience
• Strong MS Office and database software proficiency
• Detail-oriented, with the ability to manage multiple tasks
• Ability to interact with high-level contacts of a sensitive nature
• Knowledge of healthcare industry preferred
• Reliable transportation
• Ability to maintain confidentiality and compliance with company standards

Nice To Haves

• Personal Care Service environment experience preferred.
• Knowledge of healthcare industry preferred

Responsibilities

• Serve as the first point of contact by greeting visitors and directing calls, emails, and inquiries
• Maintain an organized and welcoming reception area while providing exceptional customer service
• Manage calendars, mail distribution, supply inventory, and office expenses
• Coordinate vendor visits, routine maintenance, and facility inspections
• Assist with planning office events, meetings, and corporate branch visits
• Maintain accurate records, policy binders, and compliance documentation
• Support leadership with reports, data entry, and special projects
• Assist caregivers with schedule changes, time entry, and app support when needed
• Promote Elara Caring’s mission and uphold HIPAA privacy standards

Benefits

• Work in a collaborative environment.
• Be rewarded with a unique opportunity to make a difference.
• Competitive compensation package
• Tuition reimbursement for full-time staff and continuing education opportunities for all employees at no cost
• Opportunities for advancement
• Comprehensive insurance plans for medical, dental, and vision benefits
• 401(K) with employer match
• Paid time off, paid holidays, family, and pet bereavement
• Pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED