Administrative Specialist: HATC Administration
About The Position
The Administrative Specialist serves as the first point of contact, both in person and for calls. This person provides key admin support, playing an important role in the success of the department. Hoag Memorial Hospital Presbyterian is a nonprofit regional health care delivery network in Orange County, California, consisting of three acute-care hospitals with sixteen urgent care centers, eleven health centers and a network of more than1,800 physicians, 100 allied health members, 8,000 employees, and 2,000 volunteers. More than 30,000 inpatients and 550,000 outpatients choose Hoag each year. For over 70 years, Hoag has delivered a level of personalized care that is unsurpassed among Orange County’s health care providers. Since 1952, Hoag has served the local communities and continues its mission to provide the highest quality health care services through the core strategies of quality and service, people, physician partnerships, strategic growth, financial stewardship, community benefit and philanthropy. Hoag offers a comprehensive blend of health care services including six institutes providing specialized care in the areas of cancer, heart and vascular, neurosciences, women's health, orthopedics, and digestive health through our institutes. Hoag was the highest ranked hospital in Orange County in the 2024-2025 U.S. News &World Report, the only Orange County hospital ranked in the top 10 for California. The organization was ranked the #5 hospital in the Los Angeles Metro Area and the #10 hospital in California. To learn more about Hoag’s awards and accreditations, visit: https://www.hoag.org/about-hoag/awards-accreditations/ [https://www.hoag.org/about-hoag/awards-accreditations/]. Hoag is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hoag is committed to the principle of equal employment opportunity for all employees and providing employees with a work environment free of discrimination and harassment. Hoag hires a diverse group of people in a manner that allows them to reach their full potential in the pursuit of organizational objectives.
Responsibilities
- Answering calls and assisting callers, and in specialty areas, coordinating or scheduling appointments
- Monitors and orders supplies as needed as well as keeping supplies organized
- Scheduling equipment repair/service
- May distribute mail and process incoming/outgoing mail
- Schedules room reservations for meetings and maintains room calendars
- Assists in the development of policies and procedures and departmental forms
- Maintains confidentiality
- Maintains up to date unit specific data, logs, and runs reports
- Supports projects/programs as needed
- Prepares agendas, records and transcribes meeting minutes
- Compiles data, reviews data for discrepancies and trends, suggests solutions, prepares reports and organizes projects
- Processes billings and PO’s
- Able to multitask and balance workload between complex projects and clerical duties
- Performs other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
