Administrative Specialist - Lakeland, FL

dsm-firmenich • Lakeland, FL

12h • $25 - $33 • Onsite

About The Position

As an Administrative Specialist, you will provide support to both Site Director and Leadership team. The Administrative Specialist will support the enhancement of the entire employee life-cycle experience, including on-boarding, growth and development, and culture/engagement.

Requirements

• High school diploma. However, an associate or bachelor’s degree in business or office administration is preferred.
• Prior experience in administrative roles, customer service, or office management is required.
• Exceptional ability to manage multiple projects, prioritize tasks, and maintain an orderly office environment. Ability to work in a fast-paced environment and prioritize competing deadlines.
• Strong verbal and written communication skills to interact with staff, clients, and vendors. Ability to build relationships with all team members at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent attention to detail and accuracy for all work products.
• Ability to lead, by example, and work autonomously. Maintain a high level of confidentiality.
• Proactive approach to identifying issues and implementing solutions quickly.

Nice To Haves

• SAP and Kronos experience is preferred.

Responsibilities

• Support Leadership Team with site strategies and goals around employee culture and engagement.
• Schedule/Coordinate the New Hire On-Boarding Program for the site, Annual Trainings. Lunch and Learns, Employee Engagement Activities, and other site events as assigned.
• HR Training Ambassador to help roll-out new programs/policies.
• Manage I-9 Document process for New Hires , Welcome Agendas, Overview of HR Wave Page, Horizon, EE Handbook, etc.
• Provide support to HR /Training Manager in assessing training program effectiveness to ensure steady development.
• Project coordination, Audits, KPI reports, and billing/invoices for Manufacturing.
• Recruiting – coordinate with hiring manager for onsite Interviews (diversity - interview panels).
• Partner with Benefits/EAP - coordinate onsite or virtual EAP Training Sessions, Group Announcement.
• Point of contact for employees’ basic questions: Payroll, Benefits, HR Wave page.
• Manage communications via TV Monitor & Bulletin Board updates – Training, promotions, certifications, New Hires, Anniversaries, B-Days, Winning Behaviors.
• Manage front desk needs as assigned like visitor check-ins etc. Assist with security activities like making badges for employees and vendors.

Benefits

• A strong sense of accountability – you take initiative, speak up, and see things through. You are responsible and focus on what matters.
• An innovator’s instinct – you’re always looking for better, smarter, more sustainable ways to make an impact.
• Curiosity and an open mind - because you believe progress starts with asking, “Is there a better way?”
• A collaborative spirit – you’re at your best when working across teams, functions and countries.
• A focus on unity - with stakeholders and customers.
• A competitive compensation package – with comprehensive health and welfare benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED