Administrative Support and Budget Coordinator (Administrative Support Coordinator II)

San Diego State University • San Diego, CA

14h • Onsite

About The Position

The Administrative Support and Budget Coordinator supports the Office for AANHPISI Affairs & APIDA Center within the Division of Student Affairs and Campus Diversity at San Diego State University. Reporting directly to the Executive Director for AANHPISI Affairs, this position coordinates clerical, fiscal, and administrative support functions to ensure compliance with institutional policies, funding requirements, and the Office’s mission and strategic goals. In this role, the Coordinator will: Provide comprehensive administrative and clerical support to the Executive Director, including drafting correspondence, managing calendars and meetings, maintaining organized records, and supporting operational standards. Coordinate reception and front office functions while delivering excellent customer service to campus and community partners. Support event logistics and travel coordination, including room reservations, payments, hospitality documentation, Concur delegation, and post-event documentation. Manage fiscal coordination functions, including drafting budgets, preparing projections, tracking revenue and expenditures, reconciling accounts and contracts, processing purchase orders and reimbursements, and preparing periodic financial reports. Serve as liaison to Resource Management, Business and Financial Affairs, and Human Resources to prepare and submit administrative and budget requirements. This position plays a vital role in ensuring the efficient daily operations, fiscal compliance, and administrative integrity of the Office for AANHPISI Affairs & APIDA Center.

Requirements

• Expertise in using office software packages, technology, and systems.
• Ability to produce and work with reports, spreadsheets, mail merge lists, etc.
• Ability to use google applications and basic MS Office tools.
• Knowledge of and/or experience with working with Asian American and Pacific Islander student populations
• Knowledge of and/or experience with working with university infrastructure, policies, and procedures.
• Knowledge of and/or experience working with Adaptive, Oracle, Banner accounting systems, People Soft.
• Demonstration of a growth mindset.

Nice To Haves

• A bachelors degree from an accredited college or university OR commiserate work experience is preferred.

Responsibilities

• Coordinate administrative and clerical support for the Executive Director and Office operations.
• Manage budget tracking, reconciliation, fiscal reporting, purchasing, and compliance documentation.
• Process payroll, hiring paperwork, and human resources forms for professional and student staff.
• Support CSU AANHPI Student Achievement Program reporting and renewal efforts.
• Coordinate event planning logistics, travel arrangements, purchasing documentation, and internal/external communications.

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED