Administrative Support and Graphics Specialist-Senior Level

Nationwide IT Services • Fort Belvoir, VA

1d • Remote

About The Position

Nationwide IT Services is seeking an Administrative Support and Graphics Specialist to compile, type, and edit periodic reports, letters, memos, proposals, manuals and cost estimates from copy or rough draft; integrate text and graphics to format cohesive presentations; use word processing application programs to produce reports, briefings and graphical enhancements; prepare spread sheets, PowerPoint presentations, review material prepared for supervisor's approval for typographical accuracy, grammar, spelling, punctuation, composition and format; prepare special reports, summaries or reply to inquiries, using relevant data from other reports, documents. Key Responsibilities Responsible for integrating the graphics generated with automated tools and the deliverable documents. Other administrative duties include event coordination for highly visible seminars, conferences, and program meetings. Assist in collecting and organizing information required for setting up executive meetings, preparation of executive presentations, developing agendas, and assisting with the conducting of working sessions and executive meetings, tracking action items, and reporting updates. Drafting executive communications from meeting notes to validate key discussion points, decisions made, and next steps to include the who, by when! Strong analytical, written, and interpersonal skills to establish productive working relationships to enable speedy exchange of information and effective coordination for timely scheduling of meetings and follow-up discussions, proposals, and reports, ensuring accuracy and completeness of data. Provide edits and feedback on functional descriptions, manuals, special reports, or any other customer deliverables and documents, focusing on clarity, consistency, and technical accuracy. Provide support in performing financial and administrative tasks related to project documentation and reporting. Maintain a current internal documentation library, ensuring that all documents are organized, accessible, and up to date. Under minimal supervision, support the preparation and/or maintenance of systems, programming, and operations documentation, procedures, and methods. Assemble technical documents and provide detailed analysis of information, highlighting key findings and recommendations.

Requirements

• Five (5) years relevant experience
• Must have experience with the following programs: SharePoint, Microsoft Word, Excel, and PowerPoint
• Proficiency in organizational change management standards
• Proficiency in IT project management experience using various Microsoft and graphic tools
• Ability to create, critique, and update programmatic briefings and ghost emails for consumption by senior management.
• Change agent with the ability to implement strategies to effect change and guide teams to adapt to change
• Excellent communication skills, both written and oral, with a focus on strong visual communication skills to convey complex concepts via graphic designs.
• Creative, strategic thinker, and self-starter with the ability to solve complex programmatic problems.
• Ability to multitask, deconflict priorities, and be accountable for all assigned projects/tasks under broad guidance.
• Required to possess an IT-II Non-Critical Sensitive security clearance or Tier 3 (T3) at the time of proposal submission.

Nice To Haves

• Expert experience assisting with the creation, maintenance, and analysis of technical documentation and information, including presentations and reports, involving document assembly, editing, and related administrative and financial support.
• Expert experience in logistics and contact with the public, coordinating highly visible seminars, conferences, and program meetings.

Responsibilities

• compiling, typing, and editing periodic reports, letters, memos, proposals, manuals and cost estimates from copy or rough draft
• integrating text and graphics to format cohesive presentations
• using word processing application programs to produce reports, briefings and graphical enhancements
• preparing spread sheets, PowerPoint presentations
• reviewing material prepared for supervisor's approval for typographical accuracy, grammar, spelling, punctuation, composition and format
• preparing special reports, summaries or reply to inquiries, using relevant data from other reports, documents
• integrating the graphics generated with automated tools and the deliverable documents
• event coordination for highly visible seminars, conferences, and program meetings
• assisting in collecting and organizing information required for setting up executive meetings, preparation of executive presentations, developing agendas, and assisting with the conducting of working sessions and executive meetings, tracking action items, and reporting updates
• drafting executive communications from meeting notes to validate key discussion points, decisions made, and next steps to include the who, by when!
• providing edits and feedback on functional descriptions, manuals, special reports, or any other customer deliverables and documents, focusing on clarity, consistency, and technical accuracy
• providing support in performing financial and administrative tasks related to project documentation and reporting
• maintaining a current internal documentation library, ensuring that all documents are organized, accessible, and up to date
• supporting the preparation and/or maintenance of systems, programming, and operations documentation, procedures, and methods
• assembling technical documents and provide detailed analysis of information, highlighting key findings and recommendations

Benefits

• Nationwide IT Services is a trusted government contractor supporting Department of Defense customers.
• We offer the opportunity to work on high-impact cybersecurity missions alongside experienced professionals in a collaborative and growth-focused environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed