Administrative Support Specialist

Alleghenies United Cerebral Palsy•Morgantown, WV

19h•Onsite

About The Position

The Administrative Support Specialist is responsible for providing general administrative, clerical, and organizational support across departments. This role assists with daily office operations, document management, communication, scheduling, data entry, and basic operational coordination to ensure efficient and organized workflow. The position requires strong organizational skills, attention to detail, professionalism, and the ability to maintain confidentiality.

Requirements

Strong organizational and time-management skills
Attention to detail and accuracy
Effective verbal and written communication skills
Ability to multitask and prioritize work
Professional demeanor and customer service skills
Ability to work independently and as part of a team
Basic troubleshooting skills for common office equipment
Ability to maintain confidentiality and handle sensitive information
Dependable and adaptable in a fast-paced environment
High School Diploma or GED required
Basic computer proficiency (Microsoft Office and/or Google Workspace)
Ability to pass required background clearances in accordance with agency policy

Nice To Haves

Previous clerical, administrative, or office experience preferred
Valid Driver's License preferred

Responsibilities

Provide general administrative and clerical support to multiple departments
Answer and direct phone calls, take messages, and respond to inquiries
Schedule meetings and appointments as directed
Prepare, organize, scan, copy, file, and distribute documents and correspondence
Maintain and update paper and electronic filing systems
Perform data entry and maintain databases and spreadsheets
Assist with reports, mailings, packets, and internal communications
Retrieve records and documentation for staff as needed
Monitor and maintain office supplies and assist with inventory tracking
Support billing, tracking, or documentation processes as assigned
Assist with maintaining compliance documentation and internal records
Coordinate basic office logistics, including equipment and vendor communication as needed
Operate standard office equipment (copiers, scanners, fax machines, computers)
Maintain confidentiality of sensitive information in accordance with agency policies
Assist with general office organization and day-to-day operational needs
Perform other duties as assigned by the supervisor