Administrative Support Specialist

Taylor Made Furnished Apartments • New York, NY

5d

About The Position

Taylor Made Furnished Apartments is a full-service Real Estate company specializing in Corporate Housing, providing flexible, high-quality living solutions throughout Manhattan. With over 25 years of experience, Tobey Pino, the owner, has built a reputable business that emphasizes collaboration, trust, and exceptional service. As a woman-owned and operated organization, WBENC certified with a diverse staff of 10 full-time employees, we are dedicated to meeting our clients' needs. Our unique approach of offering a 'no minimum required stay' policy and comprehensive mobility packages has set us apart in the industry. Our Center of Excellence not only manages our inventory of 90 fully furnished serviced apartments, but also supports sales and unfurnished rentals. We strive to minimize the stress of travel, allowing clients to focus on their purpose of visit while enjoying the comforts of home. As an Administrative Support Specialist, you will play a crucial role in ensuring our operations run smoothly, assisting our team to provide memorable experiences for all our guests. Your contributions will help us uphold our reputation and commitment to excellence in hospitality.

Requirements

• Proven experience in an administrative support role, preferably in the hospitality or real estate industry.
• Strong organizational skills and attention to detail to ensure accuracy and efficiency in tasks.
• Excellent verbal and written communication skills to effectively interact with clients and team members.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic knowledge of property management software.
• Ability to multitask and prioritize work effectively in a fast-paced environment.
• Customer service-oriented mindset with a passion for providing exceptional service to clients.
• Ability to work independently as well as part of a collaborative team to achieve company goals.

Responsibilities

• Provide administrative support to the team and management, including scheduling meetings and organizing documentation.
• Handle client inquiries, reservations, and follow-up communications promptly and professionally.
• Assist in the management of our inventory database, ensuring accurate record-keeping of available apartments.
• Coordinate with maintenance and housekeeping staff to ensure properties are ready for client check-ins.
• Prepare and manage reports related to occupancy rates, client feedback, and other performance metrics.
• Support marketing efforts by assisting in the creation of promotional materials and social media content.
• Perform various clerical tasks including filing, data entry, and managing correspondence related to corporate housing.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed