Administrative Support Specialist

Brick and Mortar Masonry LLC • Glendale, AZ

19h

About The Position

Brick and Mortar Masonry LLC is a well-established company specializing in high-quality brick, block, and stone masonry services tailored to meet all your construction needs. With years of expertise in the construction industry, our company prides itself on delivering durable and aesthetically appealing masonry solutions to both residential and commercial clients. We are currently seeking a dedicated Administrative Support Specialist to join our team and support our daily operations. This role is essential in ensuring the smooth administrative functioning of our company, supporting project management, client communications, and overall organizational efficiency. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a dynamic construction environment. You'll work closely with the management team to coordinate schedules, handle client inquiries, manage documentation, and assist with various administrative tasks necessary for the success of our projects. At Brick and Mortar Masonry LLC, we value professionalism, reliability, and teamwork. If you are motivated to contribute to a growing company and have a passion for supporting construction operations, we encourage you to apply to join our team. Our commitment to quality and customer satisfaction makes us a leader in the masonry industry, and you can play a key role in maintaining our standards through this vital support position.

Requirements

• Proven experience in an administrative support role, preferably within the construction industry.
• Excellent organizational and time management skills with strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with project management software is a plus.
• Strong communication skills, both verbal and written, to interact effectively with clients, vendors, and team members.
• Ability to multitask and prioritize tasks in a fast-paced work environment.
• High school diploma or equivalent required; additional administrative training or certification preferred.
• Demonstrated ability to work both independently and as part of a team with a proactive attitude.
• Knowledge of basic accounting and invoicing procedures is desirable.

Responsibilities

• Provide administrative support to the management and project teams.
• Manage incoming calls, emails, and client inquiries professionally and promptly.
• Coordinate schedules, appointments, and meetings for management and project staff.
• Prepare, organize, and maintain project documentation and company records.
• Assist with billing, invoicing, and tracking of project budgets in collaboration with accounting.
• Support the preparation of proposals, contracts, and other company correspondence.
• Maintain inventory records for office and project supplies, ensuring timely restocking.
• Assist in organizing company events, team meetings, and training sessions.
• Ensure compliance with company policies and assist in safety documentation management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED