Administrative Support

Symbiotic Services • Dallas, TX

1d • Onsite

About The Position

Symbiotic Services is seeking an Administrative Support professional to provide comprehensive administrative, front-desk, and human resources support within a mission-driven organization. This role serves as a key point of contact for visitors and employees while supporting executive leadership with scheduling, coordination, and special projects. The ideal candidate is organized, professional, adaptable, and service-oriented, with strong communication skills and attention to detail.

Requirements

• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professional, customer-service-focused demeanor
• Ability to handle confidential information with discretion
• Comfortable working independently and collaboratively
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); Adobe Acrobat familiarity is a plus
• Adaptable and proactive in a fast-paced office environment
• High school diploma or equivalent (GED) required
• 1–3 years of administrative, office, or HR support experience
• Equivalent combination of education and experience will be considered

Nice To Haves

• Experience supporting leadership is a plus but not required

Responsibilities

• Provide administrative support to executive leadership, including calendar management, meeting scheduling, travel coordination, and expense tracking
• Draft correspondence, prepare documents, and organize materials with accuracy and discretion
• Coordinate executive and management meetings, including agendas, logistics, and follow-up actions
• Serve as a liaison between leadership and internal teams to support effective communication and timely completion of tasks
• Assist with special projects and help prioritize incoming requests
• Manage front desk operations by greeting visitors, answering phones, and directing inquiries
• Provide general information such as directions, contact details, and organizational resources
• Receive, sort, and distribute mail; coordinate outgoing deliveries
• Maintain shared office resources, including meeting supplies, keys, and equipment
• Order, receive, stock, and distribute office supplies
• Assist with HR administrative tasks, including personnel filing, data entry, and confidential record maintenance
• Support recruiting and onboarding activities, including interview coordination and new hire logistics
• Assist with HR reporting, audits, and basic payroll system entries
• Help organize employee events and prepare internal communications
• Coordinate HR-related meetings, interviews, and team calendars
• Perform additional administrative and HR-related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED