Administrator Coordinator

Air Products • La Porte, TX

1d • Onsite

About The Position

At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world. Reimagine What’s Possible Air Products and Chemicals, Inc. (NYSE: APD), a Fortune 500 manufacturer of industrial gases and chemicals, is seeking an expert Administrator Coordinator to support its La Porte, TX facility. This role supports the Terminal Supervisor in the day-to-day operations of the distribution office by providing administrative, scheduling, and compliance support. The position is responsible for maintaining and entering accurate driver payroll records, ensuring driver files are retained in accordance with required retention periods, and updating all driver documentation in CPSuite. Responsibilities also include maintaining and updating driver schedules for days off, vacation, flexible holidays, and sick time. In addition, the role supports MyLearning training for distribution employees and assists with planning and coordinating employee engagement events, including the annual Driver of the Year competition and Family Day. What's In It for You: At Air Products we foster a culture of inclusion where every voice is heard, and everyone feels they belong and matter. Additionally, we offer competitive pay and excellent benefits for our employees. Check out some of our benefits below!

Requirements

• Minimum High School diploma with at least two years’ experience (industrial and/or distribution experience preferred).
• It is imperative to have strong interpersonal skills and be capable of interacting with a diverse team of people with various backgrounds and interests.
• SAP experience required.
• Proven strong proficiency using Microsoft Office, computer literacy.
• High level of sound and independent judgment, confident reasoning, professional discretion, and integrity.
• Ability to work independently with excellent time management skills, multitasking skills, and the ability to prioritize tasks without supervision.
• Excellent verbal and written communications skills, excellent organizational skills, attention to detail and outstanding telephone manners.
• Takes initiative with responsive and positive work demeanor.
• A strong and ever-present safety focus for yourself and others is required.

Nice To Haves

• DOT/Hazmat/Tanker/FMCSA regulations and knowledge is a strong plus.

Responsibilities

• Expense reporting support with distribution employees.
• Assist with terminal invoices.
• Maintain/update distribution fuel cards.
• Maintain/update distribution work phones (iPhone).
• Maintain PPE, office supplies, tools, etc. ordering and organizing.
• Responsible for operation of office equipment including fax machines, printers, scanners, projectors, etc.
• Work with IT support personnel to coordinate phone, computer, and related activities.
• Work in SAP to create requisitions, receive goods and services.
• Work with purchasing to resolve purchase order quality and payment problems with suppliers and contractors in a timely manner.
• Arrange for payment of locally controlled supplier invoices.
• Resolve invoice discrepancies.
• Coordinate Corporate Credit card statements.
• Enter AP invoices in SAP E-Form system.
• Coordinate meals for onsite meetings.
• Ability to expand role based on capabilities and proven success.
• Demonstrate effective oral and written communications skills, maintain free and open communication.

Benefits

• Affordable medical, dental, and vision insurance available day one of employment
• 401(k) retirement savings plan with immediate vesting of company match and core contributions
• Paid vacation, holidays, and sick time
• Paid parental leave
• Adoption assistance
• Flexible Spending Accounts (medical, dependent daycare)
• Health Savings Account
• Life Insurance (AD&D), Supplemental AD&D
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees