Admissions Coordinator - CCC
About The Position
The Admissions Coordinator serves as the campus subject matter expert for admissions administrative processes and ensures accurate, consistent data management through staff training and support. This role also manages documentation collection and supports admissions operations from inquiry through enrollment. In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love - Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible) Retirement Matching: 50% match on the first 6% of your contributions after 90 days Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby Competitive Insurance: Health, vision, and dental coverage for you and your dependents Pet Insurance: Competitive coverage for your furry family members through ASPCA Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment
Requirements
- HS Diploma or GED (required)
- Advanced knowledge of database management and data entry (required)
- Intermediate Microsoft Outlook and Excel skills (required)
- Possesses exceptional customer service skills
- Detail-oriented with a strong focus on accuracy and quality of work
- Applies knowledge and skills to complete tasks with minimal supervision
- Identifies straightforward problems and recommends potential solutions
- Communicates clearly and effectively with peers and stakeholders
- Demonstrates active listening and empathy in interactions
- Participates in presentations or facilitates small group discussions
- Manages multiple tasks in a dynamic environment
- Uses productivity software and collaboration tools with confidence
- Shows initiative and accountability for assigned outcomes
- Make timely decisions that keep the organization moving forward
- Apply effective and efficient processes with a focus on continuous improvement
- Build open and comfortable relationships with diverse groups
- Learn actively from both successes and failures while solving new problems
- Able and willing to: Communicate, think, learn, and reason
- Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
- Safely ambulate and/or maneuver when on-site at Company locations
- Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
- Ability to use good judgment, problem-solving and decision-making skills
- Ability to maintain confidentiality and manage sensitive information with discretion
- Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
- Ability to gain, understand and apply information and data as it relates essential functions of the position
- Ability to foster long-term relationships with stakeholders
Nice To Haves
- Bachelor's Degree and Business Administration or related field (preferred)
- Minimum of one (1) year of experience in CAMPUS VUE, Broadleaf and CRM (preferred)
Responsibilities
- As requested by the Director of Admissions: Send daily emails: Financial Aid calendar, HESI schedules, and appointment updates
- Schedule all campus and virtual HESI exams and manage related communications
- Generate and distribute timely, accurate reports
- Enter and maintain accurate data in Conext and CNex for inquiries, interviews, enrollment agreements, and status changes
- Confirm entry of test scores; follow up on missing data
- Process enrollments and track student documentation from interview through start date
- Scan, track, and verify student documents, including transcripts and POG items
- Maintain and update enrollment spreadsheets
- Cover front desk duties and switchboard relief as needed
- Support events: referral events, open houses, orientations, and start days
- Maintain admissions collateral and communication tools (e.g., presentations, handouts, electronic equipment)
- Order and manage student uniforms, background checks, and admissions materials
- Open/close start dates in BroadLeaf and create email templates as needed
- Train staff on admissions processes and data entry to ensure consistency
- Stay up to date and inform team on policy, catalog, and tuition changes
- Assist with COS forms and notify reps when student summaries are complete
- Collect and process waitlist program documents (e.g., DH)
- Submit and track transcripts for transfer credit review
- Process foreign POG translations and evaluations
- Prepare and send acceptance, alternate, and denial letters
- Maintain TourTab devices and monitor usage logs
- Manage orientation check-in and student tracking in CNex
- Support other campuses in the absence of their Admissions Coordinators
- Assist the DOA, other department managers, and Regional Director of Admissions as needed
- Other duties as assigned
Benefits
- Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
- Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)
- Retirement Matching: 50% match on the first 6% of your contributions after 90 days
- Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
- Competitive Insurance: Health, vision, and dental coverage for you and your dependents
- Pet Insurance: Competitive coverage for your furry family members through ASPCA
- Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
