ADT Administrative Assistant

State of Oklahoma • Oklahoma City, OK

3d • $22 • Onsite

About The Position

The Oklahoma Department of Agriculture, Food and Forestry (ODAFF) is seeking a full-time Administrative Assistant in the Animal Industry Services Division. This position (PIN #04000224) is in state government, located in Oklahoma City, OK. The State of Oklahoma offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. The hourly pay for this position is up to $22.29 based on education and experience.
Basic Purpose/Position Description: This position will be responsible for receiving, filing, and data entry of documents important for animal disease traceability. This includes preparing spreadsheets and reports and utilizing web-based programs to accurately post, record, and retrieve data using a computer.
Level Descriptor: Level I – Employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the program and respond to routine inquires. Participation in team, unit, or office projects to improve the effectiveness and efficiencies in delivering agency services is expected. Level II - Employees will establish and maintain positive working relationships, respond to internal and external customer inquiries according to applicable policies and procedures in written and oral form, perform assigned administrative and operational tasks, this may include editing and auditing various reports for accuracy and ensuring errors are corrected. Participation in team, unit, or office projects to improve the effectiveness and efficiencies in delivering agency services is expected.

Requirements

• Knowledge of spelling, punctuation, and business English
• Knowledge of business mathematics
• Knowledge of modern office methods and procedures
• Knowledge of establishing and maintaining records
• Knowledge of major policies and procedures governing assigned programs
• Ability is required to establish and maintain effective working relationships with internal and external partners, customers, and staff
• Ability to perform confidential work and maintain confidentiality
• Ability to interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form.
• Bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.
• Bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Responsibilities

• Receiving electronic and paper documents, scanning, and filing.
• Accessing electronic databases and entering data.
• Answering phones, giving clients information about animal import requirements, assisting veterinarians with data management issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level