Advanced Associate, Events

Pearson • Hoboken, NJ

1d

About The Position

The Advanced Associate, Events plays a key role in supporting the planning, coordination, and delivery of conferences, summits, and customer-facing events that align with organisational and business priorities. This role works closely with the Events Lead, marketing teams, and internal stakeholders to ensure event programmes are executed efficiently, professionally, and at scale.
You will be responsible for end-to-end event coordination support, helping to design, organise, and deliver both virtual and in-person events while maintaining high standards of quality, organisation, and stakeholder experience.

Requirements

• 2+ years of experience in event planning, conference coordination, or related marketing/event roles.
• Outstanding organisational, written, and interpersonal communication skills.
• Strong technical aptitude with the ability to quickly learn new tools and event technologies.
• Ability to remain calm, resourceful, and solutions-oriented in fast-paced environments.
• Strong problem-solving skills with excellent attention to detail.
• Creative, curious, and proactive mindset with a willingness to bring forward new ideas.
• Ability to manage multiple priorities simultaneously and work effectively within a cross-functional environment.
• Willingness and ability to travel occasionally for on-site event support.

Nice To Haves

• Bachelor’s degree in marketing, event management, communications, education, or a related field preferred.
• Demonstrated experience planning and facilitating successful virtual and in-person events.

Responsibilities

• Support and manage the planning and delivery of conferences and customer-facing events from concept through to execution.
• Collaborate with the Events Lead to design effective and scalable models for conferences, summits, industry events, and lead-generation programmes aligned to business objectives.
• Support all aspects of event planning including agenda development, registration management, app creation, speaker coordination, communications, survey development, A/V requirements, venue logistics, food and beverage planning, signage, templates, vendor management, promotional items, creative assets, accounts payable, and timeline tracking.
• Ensure events are delivered on time, within scope, and to a high professional standard.
• Build and maintain strong working relationships with internal partners, external clients, vendors, and cross-functional teams to ensure high-quality event experiences.
• Work cross-functionally with marketing, business area leaders, and other stakeholders to align event delivery with strategic priorities.
• Collaborate with marketing teams to schedule, create, and launch promotional communications including invitation emails, advertisements, and web banners to maximise event awareness and registration.
• Support the development of post-event deliverables including survey reporting, attendee lists, recordings, presentations, and budget reconciliation.
• Assist in measuring event effectiveness through basic ROI tracking, performance reporting, and feedback analysis.
• Stay informed on evolving trends in event platforms, registration systems, and industry best practices.
• Contribute ideas and improvements to enhance event processes, engagement, and scalability.

Benefits

• This position is eligible to participate in an annual incentive program, and information on benefits offered is here.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level