Advancement Administrative Associate (Part-Time)
About The Position
As a part-time Advancement Administrative Associate, you'll play a key role in supporting the school's Advancement Department by managing donor records, acknowledging contributions, generating reports, and coordinating clerical needs. You'll work 20 in-person hours per week on weekdays, and you have the flexibility to establish which days to work; no need to be in the office every Monday through Friday. This role offers the opportunity to have a direct impact on the school's mission by strengthening connections with donors and supporting programs that reflect the Jesuit values of service, excellence, and community. The part-time Advancement Administrative Associate's primary responsibility is to manage the donor database, maintain donor records, and acknowledge contributions to the school's Advancement Department. In addition, this position generates system reports needed to solicit, analyze, and assess progress toward goals. This person coordinates and supports the Advancement Department's clerical needs.
Requirements
- High school degree and database experience required.
- A strong team player, demonstrated self-starter, and motivational leader with excellent interpersonal skills, requiring minimal supervision, and a desire to work in a fast-paced environment on multiple tasks.
- Ability to communicate effectively both orally and in writing, with a keen attention to detail
- Desire and ability to support the Catholic and Ignatian character of the school
- Passionately articulate commitment to the mission of Cristo Rey Jesuit as both a sponsored ministry of the Society of Jesus and a member of the Cristo Rey Network of schools.
- Proficient with Microsoft Office
Nice To Haves
- Bachelor's degree preferred.
- Proficiency on DonorPerfect a plus
Responsibilities
- Maintain, enhance, and update the donor databases – DonorPerfect Online
- Process gifts and prepare acknowledgment letters
- Analyze development data to provide scheduled and impromptu reports for department needs
- Coordinate segmentation of the database to manage appeals and reporting
- Create processes to identify new prospects at all giving levels consistently
- Facilitate grants calendar and deadlines
- Collect relevant information and data to support the grant application process
- Assist in fulfilling grant reporting requirements
- Work with the Finance Team to reconcile DonorPerfect Online with general ledger on a monthly basis
- Support departmental events with clerical support
- Assist with other responsibilities and duties as assigned by the Advancement Directors
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
