Advancement Associate/IS-1001-09

Smithsonian Institution•Washington, DC

5d•$70,623 - $91,815•Onsite

About The Position

Come join a team of dedicated staff at an exceptional time in the Smithsonian’s history as we prepare for the Smithsonian Campaign for Our Shared Future. This ambitious fundraising campaign’s public phase will run from 2024 to 2026, culminating with the nation’s 250th anniversary. It will expand the Smithsonian’s reach and impact, empowering the institution to find solutions to today’s most pressing challenges. The Smithsonian is also planning two exciting new museums. The National Museum of the American Latino and the Smithsonian American Women's History Museum share the experiences and perspectives of Latinos and women across history and deepen our shared understanding of what it means to be an American. The Smithsonian has built a model fundraising organization, driven by talented staff across our many museums, research centers and cultural centers. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian. There is no better time to join this amazing Institution. The Smithsonian’s National Air and Space Museum is finishing a $285M campaign that is transforming the Museum on the National Mall and is expanding upon its model fundraising organization, one that will meet the growing needs of one of the world’s most visited museums. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the National Air and Space Museum and the Smithsonian. There is no better time to join this amazing Institution. The Advancement Associate supports essential fundraising, prospect research, operations, and donor stewardship activities for the NASM Advancement Team. NASM will be hiring two Advancement Associates to support these efforts and help advance the team’s fundraising and engagement goals.

Requirements

Successful candidates will have administrative support and/or project coordination in the Advancement field, and keen attention to detail, as well as the ability to manage multiple tasks at once.
Strong organizational, relationship and communication skills and the ability to work independently are essential.

Nice To Haves

Experience in complex higher education or a large cultural or environmental organization is preferred.
Work during the evenings and weekends may be necessary.

Responsibilities

Gift Processing Review and process new gifts/membership, payments, and pledges recorded by the Office of Advancement. Identify discrepancies and coordinate corrective actions with the Gift Registrar, central office, Office of the Comptroller, and the Treasurer. Ensure transactions meet established requirements and deadlines.
Donor Relations Collaborate with advancement staff to review layouts, copy, and content for invitations, solicitations, and donor/member communications. Edit and update correspondence, presentations, and brochures to ensure accuracy. Analyze donor/member giving patterns and assist with planning and logistics for special events and VIP guests.
Data Processing Establish, update, and manage donor/member and prospect records in the SI advancement database. Monitor biographical, gift, and pledge information, run reports, and conduct foundational data research to support fundraising initiatives.
Research Perform research on donor/member interests, background, and giving capacity using internal and external resources. Prepare donor/member profiles and organize findings to help match prospect interests with exhibitions, programs, and institutional priorities. Provide research summaries to support advancement strategies.
Administrative Support Compile data and draft text for donor/member stewardship reports, recommending visual elements and statistical tables. Track correspondence and documents for timely action. Coordinate meetings, prepare briefing materials, and organize records and reports for advancement staff.
Performs other duties as assigned.