Aero Project Specialist I

FieldCore • Houston, TX

13d • $31 - $49

About The Position

The Site Project Specialist communicates with project members to ensure awareness of any new developments in a project's status. This role is responsible for the effective and efficient coordination of the project through a range of actions contributing to the design, planning, management and monitoring of project activities, including organizing meeting times and locations, updating a project schedule, and ensuring that all necessary parties are aware of project deadlines.

Requirements

• Higher Diploma or Degree level, preferably in an engineering discipline and/or significant relevant project management, engineering and/or construction experience
• 3+ years working experience in project management
• English proficiency required

Nice To Haves

• Provides support for field services with solid practical knowledge of processes and procedures
• Strong project management, project coordination, and administrative skills
• Hard working, self-motivated and able to work independently
• Outgoing, strong problem-solving skills and well-organized
• Strong communication, people, and customer experience skills

Responsibilities

• Lead and implement Site Material Handling execution and procedures for assigned site project
• Receive, inspect, control, and manage all materials and equipment from arrival at site to handover to GE construction disciplines and/or related subcontractors and report any issues or damages
• Verify against master shipping list of materials that all boxes sent by GE and its suppliers have been received at site
• Receive, inspect, control, and manage all materials and equipment from arrival at site to handover to GE construction disciplines and/or related subcontractors and report any issues or damages
• Procure local supplies and consumables as directed by project management and in accordance with company directives
• Track material from port and/or airport to project site, if applicable Manage any temporary import of tools and for any temporary export of equipment for any refurbishing requirements
• Establish stock control procedures to address material shortages
• Ensure logistic boxes inventory follow installation schedules
• Attend and participate in site meetings
• Work closely with Project Managers, and site managers to assure all work hours and tasks are complied
• Support site procurement
• Arrange accommodation and travel for new expatriate staff and site management team, assisting employee relations coordinator with visa applications as required
• Understand local authorities’ requirements and ensure compliance in coordination with the Site Manager
• Run scheduled, and ad hoc reports as required for operations team
• Obtain required daily documentation/confirmation and correspondence of work performed
• Collect all time sheets or crews and process them through the appropriate approval process
• Maintain files, records, and calendars and schedule appointments to maximize organizational efficiency
• Tracks and reconciles all site financial transactions on an ongoing basis as well maintain and administer the site petty cash float as per procedure
• Records orders for merchandise or service
• Obtains and disseminates information regarding all personnel matters to employees
• Operates office equipment such as Microsoft Office Skills, including Outlook, Word, Excel, and Access
• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail
• Greets and assists visitors and guests.
• Maintains invoice, purchasing, regulatory, and correspondence filing systems
• Prepares and submits monthly billing summaries as required
• Prepares, documents, and arranges transportation for all equipment and material being shipped from the warehouse
• Inventories administrative supplies and reorders as necessary, including purchase orders
• Travel required for long term assignments
• Ability and willingness to work holidays, weekends and overtime as required by field assignments
• May be assigned other duties to help proactively drive our FieldCore vision and align with our organization’s core values.

Benefits

• FieldCore benefits include insurance (medical, dental, vision, disability, and life), retirement savings, health and Wellness reimbursement, and a bonus or incentive program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees