After Crew Coordinator/ECS Administrative Assistant

The Jewish Federation of Cincinnati•Cincinnati, OH

15d

About The Position

The Mayerson JCC connects people so that they can live happier and fuller lives, creating a more vibrant Jewish community. The JCC helps to foster social connections between its members and guests alike, bringing people together through a wide variety of programs and events. With an expansive fitness center, highly regarded early childhood school and senior center, arts and cultural events offered throughout the year, and classes for every age, the JCC connects, enriches, and inspires over 50,000 visitors per month. The JCC welcomes and engages everyone, regardless of race, religion, or ability. The After Crew Coordinator / ECS Administrative Support role is a position responsible for (1) providing daily operational and administrative support to the Early Childhood School (ECS), and (2) coordinating the J’s After Crew after-school program for children ages 5–12, including supervision of After Crew staff. This role supports a positive, caring, and well-run environment for both children and staff through strong organization, compliance oversight, and hands-on leadership. Schedule & Structure: This position runs 9:00 AM – 6:00 PM with a one-hour break. Mornings are dedicated to ECS administrative and operational support, while afternoons/evenings are focused on After Crew leadership and program coordination.

Responsibilities

Coordinate daily After Crew operations for the J’s five-day-a-week after-school program.
Oversee After Crew staff and support a team culture rooted in positivity, safety, accountability, and child development.
Ensure the program environment is safe, caring, healthy, and inclusive for children of all backgrounds.
Support consistent supervision, communication, and staff planning to maintain high-quality programming and an individualized experience for children.
Support the ECS Program Manager with compliance-related responsibilities including staff files, training completion, background check tracking, and required documentation.
Support day-to-day ECS operations including front desk coverage, school closing/opening needs, and stepping into classrooms as needed for breaks, ratios, and additional support.
Serve as a logistics and operational support hub for ECS staff to ensure smooth daily functioning.
Support general ECS ordering needs, supply tracking, and inventory processes including maintaining checklists and systems.
Create and manage breakfast/snack menus.
Order food and supplies, communicate with vendors as needed, and oversee inventory/receiving.
Coordinate with the kitchen to develop monthly lunch menus.
Maintain appropriate documentation for food program, including weekly/monthly menus and monthly lunch counts.
Maintain allergy and medication documentation systems, including tracking expiration dates and proactively following up with families to ensure compliance.
Plan and execute staff engagement and appreciation initiatives, including professional development day (PDD) meals and Teacher Appreciation Week.
Coordinate ECS summer t-shirt project (design/vendor coordination, size collection, ordering, budget management).