Annual Giving Coordinator

Foodlink Inc • City of Rochester, NY

2d • $20 - $23

About The Position

The Annual Giving Coordinator plays a critical role in advancing Foodlink’s fundraising efforts by supporting the execution of the annual fund while ensuring accurate gift processing, strong donor stewardship, and reliable fundraising operations. This role blends annual fund coordination, donor stewardship, and development operations into one integrated position, supporting donors throughout the full giving lifecycle—from gift receipt to meaningful acknowledgment and ongoing engagement.
This is a highly operational, detail-oriented role that executes strategy developed by department leadership and ensures donors experience timely, accurate, and donor-centered engagement.

Requirements

• Bachelor’s degree or equivalent experience
• 1–3 years of nonprofit development or fundraising experience
• Experience with gift processing and donor databases (e.g., FundraiseUp, Raiser’s Edge, DonorPerfect, or similar)
• High attention to detail with a deadline-driven, organized work style
• Ability to manage multiple priorities across fundraising functions
• Strong written and verbal communication skills for donor-facing materials
• Proficiency with Microsoft Office, and email marketing platforms (e.g. Constant Contact, Mailchimp or similar)
• Comfort working collaboratively in a fast-paced, mission-driven environment
• Flexibility to support occasional evening or weekend events

Responsibilities

• Support execution of direct mail, email, and digital annual fund appeals
• Draft and coordinate annual fund direct mail pieces, including appeal letters, reply devices, and donor-centered messaging, in collaboration with the Development & Marketing team
• Write and coordinate content for the annual donor newsletter and other annual fund-related print and digital communications
• Assist with Giving Days, year-end fundraising, and recurring giving efforts
• Pull lists, segment donors, and track campaign performance in CRM
• Maintain annual fund calendars, campaign timelines, and internal deadlines
• Generate impact reports and funding requests for individual annual donors under $5,000
• Support mid-level and leadership annual giving programs in partnership with department leadership
• Coordinates thank-you letters, emails, impact communications, and recognition lists
• Support donor recognition efforts including annual reports and leadership giving societies
• Respond to donor inquiries related to gifts, acknowledgments, and recognition
• Assist with preparation and follow-up for donor meetings, tours, and engagement activities
• Support donor stewardship events (e.g., donor briefings, cultivation gatherings, tours, and recognition events) by managing guest lists, RSVP tracking, materials, and post-event follow-up
• Coordinate stewardship-related logistics and communications for events in partnership with Development and Events staff, ensuring timely acknowledgment and donor follow-through
• Manage all gift processing and data entry including online, mail, event, workplace giving, stock, and matching gifts
• Support digital fundraising tactics and serve as lead expert in digital fundraising platforms (online giving, peer-to-peer fundraisers, email solicitation, etc.)
• Ensure accuracy, coding, and compliance with IRS and organizational policies
• Generate and distribute tax receipts, acknowledgments, and pledge reminders
• Maintain donor records, pledges, soft credits within the CRM
• Serve as backup support for high-volume gift entry as needed
• Support audits, compliance documentation, and data integrity standards
• Document donor interactions and outreach activity in CRM
• Collaborate closely with Marketing, Operations and Finance departments
• Support events, follow-up, and stewardship coordination
• Complete additional duties as assigned by the Director of Donor Relations and the Chief Development Officer

Benefits

• Foodlink covers 100% of individual health and dental insurance with the ability to acquire family coverage with pretax dollars.
• In addition to generous paid time off (PTO), we observe 14 paid holidays throughout the year.
• Opportunity to contribute to a 401k retirement savings plan upon hire.
• Eligible for generous employer match after 1 year of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level