AP Manager

Columbia Machine World Headquarters•Vancouver, WA

3d•Onsite

About The Position

As the Accounts Payable Manager, your primary responsibility is to oversee the efficient and accurate processing of all accounts payable transactions. You will lead a team of accounts payable specialists and collaborate with various departments to ensure timely payments to vendors, accurate record-keeping, and compliance with company policies and procedures. Your role will be crucial in maintaining positive relationships with vendors and internal stakeholders while ensuring the financial health of the Company.

Requirements

Proven experience as an Accounts Payable Manager or in a similar role.
In-depth knowledge of accounts payable processes, best practices, and accounting principles.
Proficiency in using accounting software and enterprise resource planning (ERP) systems.
Strong analytical and problem-solving skills, with attention to detail and accuracy.
Excellent communication, interpersonal, and negotiation skills.
Ability to prioritize tasks, meet deadlines, and work under pressure.
Leadership skills with the ability to motivate and manage a team.
Experience in process improvement and automation initiatives.
Bachelors degree in Accounting or Business Administration, with five years of experience in accounts payable; OR Five + years of accounts payable experience with at least five years in a managerial or supervisory capacity.
Ability to commute/relocate: Vancouver, WA 98661: Reliably commute or planning to relocate before starting work (Required)

Responsibilities

Supervise Accounts Payable Process: Manage the end-to-end accounts payable process, including receiving, reviewing, and processing vendor invoices and expense reports. Ensure accuracy, completeness, and compliance with company policies and procedures. Resolve discrepancies and exceptions in a timely manner.
Team Leadership: Lead and mentor a team of accounts payable specialists, providing guidance, training, and performance feedback. Monitor workload distribution and ensure the team meets deadlines and departmental goals.
Vendor Management: Establish and maintain positive relationships with vendors, ensuring timely resolution of payment inquiries and addressing any vendor-related issues. Coordinate with the procurement team to manage vendor contracts, negotiate payment terms, and ensure vendor compliance.
Payment Processing: Oversee the payment process, including setting up payment runs, validating payment data, and ensuring proper authorization and documentation. Coordinate with the finance department to ensure sufficient funds for timely payments. Implement electronic payment methods and optimize payment processes for efficiency.
Financial controls and compliance: Develop and enforce accounts payable policies, procedures, and controls to ensure compliance with accounting principles, internal controls, and regulatory requirements. Monitor and mitigate risks related to fraud, duplicate payments, and compliance issues. Collaborate with internal and external auditors during audits.
Financial Records and Reporting: Ensure accurate and up-to-date financial records by reconciling vendor statements, managing accounts payable aging reports, and resolving discrepancies. Generate regular reports on accounts payable metrics, such as outstanding liabilities, payment accuracy, and cash flow projections.
Internal Collaboration: Collaborate with cross-functional teams, such as procurement, receiving, and finance, to resolve invoice discrepancies, expedite approvals, and improve process efficiency. Act as a liaison between departments to streamline communication and facilitate problem-solving.
Process Improvement: Continuously evaluate and improve accounts payable processes, procedures, and internal controls. Implement automation tools, software solutions, and best practices to enhance efficiency, accuracy, and data integrity.