HR HCC

PruittHealth•Saint Marys, GA

69d•Onsite

About The Position

JOB PURPOSE: Performs day-to-day payroll, human resources, insurance and business office functions of the facility in accordance with established procedures, and as directed by the Administrator. KEY RESPONSIBILITIES: 1. Creates and maintains an atmosphere of warmth, interest, and optimism in the needs of residents, families, visitors, and ad staff. 2. Develops, encourages, and maintains good communication between and among departments, residents, staff, visitors, etc. 3. Answers all job reference requests according to company policies and procedures. 4. Assists in reporting and resolving complaints and grievance from residents, families, visitors and partners. 5. Balances payroll account upon receipt of monthly bank statement. 6. Completes all reports per deadlines as required by the Corporate Office. 7. Completes and tracks all employee data changes and forwards to Corporate Office with payroll 8. Completes and tracks employee deductions and enters in payroll. 9. Completes employee payroll according to corporate procedures. 10. Completes master file forms for all new partners and forwards to Corporate Office with payroll. 11. Completes wage requests when accompanied by signed release from employee/former partners. 12. Complies with established universal precautions and isolation procedures. 13. Covers Receptionist duties when needed. 14. Ensures proper filing and handling of all information which is in employee personnel and information files. 15. Enters new partners into automated time clock. 16. Follows all company policies and procedures, state and federal laws and regulations and charged with reporting violations to the appropriate supervisor. 17. Inputs all bills in house every Friday on Accounts Payable template. 18. Processes applications and pre-employment documents 19. Keeps supervisor informed of daily activities, and issues. Proposes solutions to issues. 20. Maintains attendance, PTO schedules and records employee earning notice, counseling and other disciplinary action. 21. Maintains complete files on all partners including personnel information, physicals, evaluations, immunization, licensure, certification, etc. 22. Maintains confidentiality of all information in accordance with the Privacy Act, as well as, established personal policies governing the release of information. 23. Maintains privacy of records, conditions and other information relating to residents, partners and facility. 24. Maintains rehire eligibility status files on former partners. 25. Makes copies of all bills on input sheet and overnight the template form along with the original bill to Corporate 26. Makes necessary corrections and or adjustments to employee time cards upon verification by authorized supervisor. 27. Makes sure all vendors are sent to contracting for approval along with sanction check and w-9 form. 28. Makes sure drug test is performed prior to hire. Make sure PPD skin test is done and has a negative prior to hire. 29. Makes sure licenses and certification are current and unrestricted for the state prior to hire and per renewal regulations. 30. Monitors workers compensation claims and coordinate work between employee and insurance carrier. 31. Operates copier, office machines, computer/word processor, etc. As directed. 32. Prints, prepares and distributes timecards and payroll checks. 33. Processes, records and tracks Family Medical Leave on partners. 34. Records and tracks PTO requests on all partners. 35. Schedules orientation, assembles orientation packets and personnel file. Be the lead person for the 4-day orientation process, order uniforms, and get pictures for picture name badges form camera to disk to send to Norcross. 36. Researches vendor calls 37. Responsible for preparing and mailing separation notices and termination process timely 38. Reviews monthly statements from vendors so that invoices are paid in a timely manner. 39. Completes an audit of all bills dated for that month that are still in house on the last Friday of each month 40. Verifies all timecards and sign sheets for accuracy in preparation for payroll 41. Makes sure all orientation papers are signed and dated and placed into personnel file. 42. Monitors worker's compensation claims and coordinate work between employee and insurance carries. 43. Ensures that the daily census and nursing hours are done and sent to Corp. by 11:00 daily. 44. Participates in counseling and termination meetings

Requirements

High school diploma or equivalent
Six (6) months experience in payroll, insurance and/or clerical position.

Nice To Haves

Have taken and completed courses in payroll, bookkeeping, office procedures, and other related subjects.
Prefer two years of experience in a payroll, insurance and/or clerical position.

Responsibilities

Creates and maintains an atmosphere of warmth, interest, and optimism in the needs of residents, families, visitors, and ad staff.
Develops, encourages, and maintains good communication between and among departments, residents, staff, visitors, etc.
Answers all job reference requests according to company policies and procedures.
Assists in reporting and resolving complaints and grievance from residents, families, visitors and partners.
Balances payroll account upon receipt of monthly bank statement.
Completes all reports per deadlines as required by the Corporate Office.
Completes and tracks all employee data changes and forwards to Corporate Office with payroll
Completes and tracks employee deductions and enters in payroll.
Completes employee payroll according to corporate procedures.
Completes master file forms for all new partners and forwards to Corporate Office with payroll.
Completes wage requests when accompanied by signed release from employee/former partners.
Complies with established universal precautions and isolation procedures.
Covers Receptionist duties when needed.
Ensures proper filing and handling of all information which is in employee personnel and information files.
Enters new partners into automated time clock.
Follows all company policies and procedures, state and federal laws and regulations and charged with reporting violations to the appropriate supervisor.
Inputs all bills in house every Friday on Accounts Payable template.
Processes applications and pre-employment documents
Keeps supervisor informed of daily activities, and issues. Proposes solutions to issues.
Maintains attendance, PTO schedules and records employee earning notice, counseling and other disciplinary action.
Maintains complete files on all partners including personnel information, physicals, evaluations, immunization, licensure, certification, etc.
Maintains confidentiality of all information in accordance with the Privacy Act, as well as, established personal policies governing the release of information.
Maintains privacy of records, conditions and other information relating to residents, partners and facility.
Maintains rehire eligibility status files on former partners.
Makes copies of all bills on input sheet and overnight the template form along with the original bill to Corporate
Makes necessary corrections and or adjustments to employee time cards upon verification by authorized supervisor.
Makes sure all vendors are sent to contracting for approval along with sanction check and w-9 form.
Makes sure drug test is performed prior to hire. Make sure PPD skin test is done and has a negative prior to hire.
Makes sure licenses and certification are current and unrestricted for the state prior to hire and per renewal regulations.
Monitors workers compensation claims and coordinate work between employee and insurance carrier.
Operates copier, office machines, computer/word processor, etc. As directed.
Prints, prepares and distributes timecards and payroll checks.
Processes, records and tracks Family Medical Leave on partners.
Records and tracks PTO requests on all partners.
Schedules orientation, assembles orientation packets and personnel file. Be the lead person for the 4-day orientation process, order uniforms, and get pictures for picture name badges form camera to disk to send to Norcross.
Researches vendor calls
Responsible for preparing and mailing separation notices and termination process timely
Reviews monthly statements from vendors so that invoices are paid in a timely manner.
Completes an audit of all bills dated for that month that are still in house on the last Friday of each month
Verifies all timecards and sign sheets for accuracy in preparation for payroll
Makes sure all orientation papers are signed and dated and placed into personnel file.
Monitors worker's compensation claims and coordinate work between employee and insurance carries.
Ensures that the daily census and nursing hours are done and sent to Corp. by 11:00 daily.
Participates in counseling and termination meetings