Architecture Project Administrative Assistant

2021 HH Branding • Plano, TX

22h

About The Position

For over 40 years, one Company has represented quality & leadership - Highland Homes - where building careers goes hand in hand with excellence in new home construction. Highland’s employees thrive in an atmosphere of appreciation & confidence, contributing their unique ideas to the Company’s overall success. Employee Owned. Customer Focused. Highland Homes is currently accepting resumes for an Architecture Project Administrative Assistant . This position provides project administrative support to the Architectural Services Department, assisting with preliminary lot fit requests and municipal required plot plan revisions.

Requirements

• High School diploma required. College degree preferred.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Adobe Acrobat, etc.).
• Ability to read blueprints preferred but not required.
• Ability to prioritize and manage several tasks at once without compromising quality of work or missing deadlines.
• Ability to problem solve.
• Possesses strong organizational and time management skills.
• Ability to work in a team environment and interact with people at all levels.
• Minimum 2 years of relevant experience preferably in administrative jobs that include project coordination tasks and management of outside vendors

Responsibilities

• Capture and assemble project starts information, verify accuracy and coordinate architectural drawings with engineers and outsource consultants.
• Coordinate all errors and/or changes and follow through with operations team.
• Distribute electronic plans to operations team.
• Maintain a variety of Architectural Services reports and logs daily.
• Provide project starts information to construction, sales and architecture staff.
• Assist with miscellaneous plot plan needs including the facilitation of sales driven preliminary lot fit requests and the coordination of municipal required plot plan revisions with outsource survey company
• Assists sales and construction team members with plan or subdivision information as requested.
• Provide back up for Sr. Office and Starts Manager.
• Maintain a positive attitude and professional relationship with co-workers.
• Notify Sr. Office and Starts Manager of any concerns or issues to assist with an expedient and professional resolution.
• Senior Project Administrative Assistant has more education and/or experience, has more comprehensive assignments and may assist Senior Office and Starts manager in training/quality control oversight of others in the administrative team.
• Other duties as assigned.
• Issue release/revision/drop memos and distribute plans electronically as required.
• Assists architecture project coordinators with plan releases and revisions including required documentation.
• Assists Sr. Office and Starts Manager with maintaining the Master Plan List database updated with the most recent information concerning plans, subdivision requirements, and restrictions.
• Submit Community Master Plan approvals required by municipalities, developers or architecture review committees (ARC) while documenting approvals and/or coordinating issues with the architecture department and division personnel.
• Maintains approval municipal and ARC approval documents and records.
• Maintains master plan electronic repository for developer and ARC approvals
• Provide support with Architectural Design Guideline evaluations.
• Other duties as requested.

Benefits

• Highland offers a competitive benefit package, including excellent medical / dental / prescription benefits, Employee Stock Ownership Plan, 401(k), new home purchase discounts, & more – all in a business casual atmosphere!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED