Archivist

Pharmaron • Carlsbad, CA

1d • $26 - $29 • Onsite

About The Position

The Archivist will assist in the management and operational processes associated with archiving research documentation and laboratory materials in accordance with GLP principles and internal SOPs . This role ensures that study documentation, research records, and laboratory samples are properly organized, tracked, archived, and retrievable for regulatory and operational purposes . The Archivist will also support the review of facility and study documentation to ensure accuracy, completeness, and regulatory compliance .

Requirements

• Bachelor's degree in a related life sciences discipline preferred (e.g., Biology, Biotechnology, Chemistry, or another Life Sciences field).
• 2+ years of Quality Assurance experience within the pharmaceutical or biotechnology industry.
• Experience working in a regulated environment, including familiarity with GLP or similar regulatory standards.
• Strong written and verbal communication skills.
• Ability to effectively communicate and collaborate with multidisciplinary teams and external vendors.
• Strong organizational skills and attention to detail with the ability to manage documentation accurately.

Nice To Haves

• Familiarity with ISO 9001:2015 Quality Systems preferred.

Responsibilities

• Inventory, organize, and prepare paper study files and documentation for on-site and off-site archiving.
• Maintain accurate inventory records for samples, specimens, blocks, and slides.
• Package materials for archival storage, relocation, shipment, or disposal in accordance with established procedures.
• Organize, label, and track documentation to ensure efficient storage and retrieval of research records.
• Maintain and update tracking spreadsheets and inventory logs for archived materials and documentation.
• Upload and manage documentation within eQCM (electronic document management system).
• Scan, index, and organize correspondence, raw data, and controlled documents in electronic records systems.
• Review forms, reports, tables, and study documentation to ensure accuracy, completeness, and consistency.
• Verify documentation adheres to study protocols, SOPs, and regulatory requirements.
• Support data integrity and quality assurance standards in accordance with GLP and internal quality systems.
• Perform quarterly microbial test sample sampling as required.
• Collaborate with QA teams and cross-functional staff to ensure proper documentation control and regulatory compliance.
• Assist QA management with additional archival, documentation, and compliance-related duties as assigned.

Benefits

• Insurance including Medical, Dental & Vision with significant employer contributions
• Employer-funded Health Reimbursement Account
• Healthcare & Dependent Care Flexible Spending Accounts
• 100% Employer-paid Employee Life and AD&D Insurance, Short- and Long-Term Disability Insurance
• 401k plan with generous employer match
• Access to an Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level