ASC Surgery Scheduler

Florida Urology Center•Ormond Beach, FL

10d

About The Position

What You’ll Be Doing Coordinate and schedule surgical procedures in the ASC in collaboration with physicians, nursing staff, and anesthesia providers Communicate effectively with patients, physicians, clinical teams, and external partners regarding procedure details, arrival times, and pre-operative requirements Verify and confirm surgery schedules, physician availability, and required resources Obtain, review, and document necessary surgical paperwork, including consents, authorizations, and pre-operative documentation Communicate patient financial responsibilities as applicable and assist with collection of out-of-pocket expenses in accordance with policy Answer telephone calls and relay messages accurately and efficiently Maintain accurate scheduling records within the electronic medical record (EMR) system Scan and index documents into the EMR and assist with chart audits for third-party reviewers as needed Retrieve operative and dictation notes for physician review and completion Support coordination of reception and administrative duties as necessary to ensure smooth daily operations Assist with ordering and maintaining clerical supplies Maintain a clean, organized, and professional work environment Adhere to safety, confidentiality, and environment-of-care policies and procedures Report observed or suspected safety concerns, hazards, or policy noncompliance to appropriate leadership Participate in quality improvement activities, committees, or meetings as assigned Perform end-of-day administrative duties as required Other duties as assigned What We Expect From You Education High School Diploma or GED required Experience Minimum of two (2) years of clerical or administrative experience Medical office or surgical scheduling experience preferred Reasoning Ability Ability to solve practical problems and manage multiple variables in situations with limited standardization Ability to interpret and follow written, oral, diagrammatic, or schedule-based instructions Computer Skills Proficient in computer systems and electronic medical records (EMR) Ability to learn and navigate scheduling, billing, and documentation systems Physical Demands The physical demands described here are representative of those that must be met to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Frequently required to stand, walk, sit, and use hands to handle or feel objects May require reaching, stooping, kneeling, crouching, or crawling Frequently lifts or moves up to 10 pounds; occasionally up to 25 pounds Work Environment This role operates in a professional Ambulatory Surgery Center and office environment and routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. Other Duties This job description is not intended to be a comprehensive list of all duties, responsibilities, or activities. Duties may change at any time with or without notice. Travel Travel is primarily local during business hours, though occasional out-of-area or overnight travel may be required. What We are Offer You At U.S. Urology Partners, we are guided by four core values. Every associate living the core values makes our company an amazing place to work. Here “Every Family Matters” Compassion Make Someone’s Day Collaboration Achieve Possibilities Together Respect Treat people with dignity Accountability Do the right thing Beyond competitive compensation, our well-rounded benefits package includes a range of comprehensive medical, dental and vision plans, HSA / FSA, 401(k) matching, an Employee Assistance Program (EAP) and more. About US Urology Partners U.S. Urology Partners is one of the nation’s largest independent providers of urology and related specialty services, including general urology, surgical procedures, advanced cancer treatment, and other ancillary services. Through Central Ohio Urology Group, Associated Medical Professionals of NY, Urology of Indiana, and Florida Urology Center, the U.S. Urology Partners clinical network now consists of more than 50 offices throughout the East Coast and Midwest, including a state-of-the-art, urology-specific ambulatory surgery center that is one of the first in the country to offer robotic surgery. U.S. Urology Partners was formed to support urology practices through an experienced team of healthcare executives and resources, while serving as a platform upon which NMS Capital is building a leading provider of urological services through an acquisition strategy. U.S. Urology Partners is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. U.S. Urology Partners is one of the nation’s largest independent providers of urology and related specialty services, including general urology, surgical procedures, advanced cancer treatment, and other ancillary services. Through Central Ohio Urology Group, Associated Medical Professionals of NY, Urology of Indiana, New Jersey Urology and Florida Urology Center, the U.S. Urology Partners clinical network now consists of more than 50 offices throughout the East Coast and Midwest, including a state-of-the-art, urology-specific ambulatory surgery center that is one of the first in the country to offer robotic surgery. U.S. Urology Partners was formed to support urology practices through an experienced team of healthcare executives and resources, while serving as a platform upon which NMS Capital is building a leading provider of urological services through an acquisition strategy.

Requirements

High School Diploma or GED required
Minimum of two (2) years of clerical or administrative experience
Ability to solve practical problems and manage multiple variables in situations with limited standardization
Ability to interpret and follow written, oral, diagrammatic, or schedule-based instructions
Proficient in computer systems and electronic medical records (EMR)
Ability to learn and navigate scheduling, billing, and documentation systems
Frequently required to stand, walk, sit, and use hands to handle or feel objects
May require reaching, stooping, kneeling, crouching, or crawling
Frequently lifts or moves up to 10 pounds; occasionally up to 25 pounds

Nice To Haves

Medical office or surgical scheduling experience preferred

Responsibilities

Coordinate and schedule surgical procedures in the ASC in collaboration with physicians, nursing staff, and anesthesia providers
Communicate effectively with patients, physicians, clinical teams, and external partners regarding procedure details, arrival times, and pre-operative requirements
Verify and confirm surgery schedules, physician availability, and required resources
Obtain, review, and document necessary surgical paperwork, including consents, authorizations, and pre-operative documentation
Communicate patient financial responsibilities as applicable and assist with collection of out-of-pocket expenses in accordance with policy
Answer telephone calls and relay messages accurately and efficiently
Maintain accurate scheduling records within the electronic medical record (EMR) system
Scan and index documents into the EMR and assist with chart audits for third-party reviewers as needed
Retrieve operative and dictation notes for physician review and completion
Support coordination of reception and administrative duties as necessary to ensure smooth daily operations
Assist with ordering and maintaining clerical supplies
Maintain a clean, organized, and professional work environment
Adhere to safety, confidentiality, and environment-of-care policies and procedures
Report observed or suspected safety concerns, hazards, or policy noncompliance to appropriate leadership
Participate in quality improvement activities, committees, or meetings as assigned
Perform end-of-day administrative duties as required
Other duties as assigned