Assistant Account Executive

NKSFB•Westwood, CA

18d•$55,000 - $65,000•Onsite

About The Position

We are hiring the next Assistant Account Executive in our Westwood, CA office. This person will join one of the Business Management teams, and streamline a high volume of accounting tasks, assuring maximum consistency with information. If you have an interest in accounting and the music and entertainment industry, this is a career opportunity to work with an array renowned musicians and athletes. Within our supportive corporate environment, there are many avenues and areas to advance your career. The ideal candidate is a confident and professional communicator, with exceptional time management and organizational skills. You are interpersonal and believe in developing and maintaining a professional relationship with colleagues; all while performing the following duties/day-to-day activities:

Requirements

Competency in Microsoft applications including Word, Excel and Outlook
Self-motivated with excellent organization skills
Strong verbal and written communication skills a must
Attention to detail and ability to multi-task is an asset
Strong organizational and problem-solving skills
Exceptional interpersonal skills
Friendly and professional demeanor
Ability to work well with a team and pitch in when needed
A High school diploma, or GED
Mathematical acumen
Professional written, and verbal communication
Analytical and problem-solving skills to fully address Accounts Payable practices

Nice To Haves

Associates degree or Bachelor's degree in Accounting or other Business related field
1 or more years working in a Business Management environment
1 or more years of experience working in an Accounts Payable Department
1 or more years of QuickBooks, Eton, or AgilLink experience
Bilingual in Spanish

Responsibilities

Receive invoices from vendors. Review and process using our accounting software and adhere to standard company procedures to document purchases.
Review credit card statements and balances. Process high volume credit card statements with significant amounts of entries per month.
Ensure efficient and timely processing of all transactions with client vendors.
Perform all coding tasks, purchase order generation, and requisition deliveries according to company purchasing policies. Ensure accurate automated reports can be extracted from the information.
Always maintain professionalism and confidentiality to safeguard confidential, sensitive information.
Support Account Executive with completing high volume Accounts Payable tasks such as: check runs, month end reconciliation, spending analysis, and audits.
Analyze discrepancies on invoices, and research to discover the source of the issue.
Ensure all disbursements are correct and suggest procedure changes to mitigate future errors.
Exercise integrity and transparency in financial documentation, alerting other personnel if there is suspicion of fund misappropriation.
Set up new vendors in accounting software for future billings and maintain electronic filing system.
Set up client General Ledger codes.
Enter all Accounts Payable in accounting software.
Maintain Accounts Payable schedules.
Enter all Cash Receipts in accounting software.
Book investment statements and client payroll as directed.
Reconcile bank statements.
Enter and process client credit card statements through credit card module.
Run monthly General Ledger reviews with Account Executive.
Other related duties as assigned.