Assistant, Creative Synch

Kobalt Music•Los Angeles, CA

13d•$20 - $21•Onsite

About The Position

The Creative Synch team is looking for an Assistant to provide high-level administrative and operational support to the Los Angeles team, ensuring smooth day-to-day workflow, accurate tracking of pitches and assets, and effective coordination across internal teams and external partners.

Requirements

1+ years of administrative experience preferred, ideally supporting and/or working closely with senior-level executives
Music industry experience preferred, with working knowledge of the recorded music and/or music publishing business
Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace; experience with Photoshop, Canva, and iMovie is a plus
Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously
Proactive, collaborative, and resourceful, with sound judgment and professionalism
Strong written and verbal communication skills
Comfortable working in a fast-paced, high-volume, and evolving environment
Ability to maintain a high level of confidentiality

Responsibilities

Provide administrative support to the Los Angeles Creative Synch team, including:
Managing calendars and scheduling for the SVP of Global Creative Synch, SVP Creative Synch LA, and the North American Creative Synch team meetings
Coordinating meetings, guest visits, and internal team sessions in the Los Angeles office
Taking, organizing, and distributing meeting notes when required
Manage and maintain Creative Synch operational assets, including:
Organizing and maintaining global team assets and shared resources
Managing the synch contacts database
Supporting the management, organization, and delivery of audio assets for the Creative Synch team, ensuring timely and accurate fulfillment of internal and external requests
Track and coordinate client-facing activity:
Manage tour schedules, event invitations, ticketing, and RSVPs for assigned markets, including the West Coast
Assist with the creation and distribution of Creative Synch newsletters and digital communications
Support reporting and tracking functions:
Pull data reports and writer information from internal systems as needed
Facilitate accurate tracking of synch pitches, submissions, and deals in Kobalt’s internal database
Provide operational and administrative support to senior team members:
Prepare and submit expense reports for senior Creative Synch executives in a timely and accurate manner