Assistant Director, Finance

Loews Hotels•Chicago, IL

10d•$76,000 - $95,000•Onsite

About The Position

Experience the Windy City from the heart of it all. Loews Chicago Hotel, situated steps from Navy Pier and Magnificent Mile, offers guests spectacular city skyline and lake views, while enjoying the comforts of home. Welcome to City Sophistication where convenience and relaxation meet. This position provides support to the Director of Finance in providing continuous leadership and guidance in matters relating to the financial operations of the hotel by: providing accurate and timely financial reports to assist management decision making process, maintaining acceptable internal control procedures designed to safeguard owners/investors assets, ensures compliance with all Federal, State, Local regulations. Additional responsibilities include; staffing, training, scheduling of employees; planning organizing, directing and coordinating all department activities to ensure efficient operation.

Requirements

Extensive knowledge of computer based front and back of house Accounting Management Systems
Prolific in MS-Office software operating systems and applications
Ability to assemble, analyze, understand and present integrated spread sheets and complex technical information to all levels of management
Organization/prioritization skills necessary to meet deadlines
Effective management, leadership, organizational and communications skills
Working knowledge of basic office equipment, i.e.; fax, copiers, printers, calculators
Ability to work flexible schedule to include weekends and holidays
Must be willing to relocate to be considered for this position
Bachelors or higher degree in Accounting/Finance or equivalent experience
Four to six years progressive experience in managing Hospitality Accounting operations

Responsibilities

Manages/oversees the accounting and receiving/storeroom department to ensure optimal efficiency of financial operations and adherence to Loews commitments to management contract
Directs or prepares all financial information required at FSC by accounting department including audit, accounts payable, payroll etc.
Prepares all financial reports including P&L and supplemental reporting to Loews, ownership, bank etc.
Interprets and analyzes monthly financial statements and presents to management
Review forecasts according to the established schedule, for distribution of operational information necessary to assist management in decision-making in cost and payroll control
Monitors revenues/expenses and ensure accurate recording of information to Loews established guidelines
Compiles financial data related to operations, investigate and critique variances from expectations to determine cause and recommend appropriate management response to insure attainment of hotels financial objectives
Evaluates and determines course of action to improve hotel’s performance on FSC scorecard
Establishes and oversees /audit all internal financial controls to include purchasing, cash handling, receipts, disbursements, expendable/fixed asset inventories, payroll and employee records to insure policies are enforced according to Loews standards
Coordinates annual internal and external audit processes
Assists Director of Finance in preparation of annual profit plan
Assists Director of Finance in the capitol planning process
Assists division and department heads in the preparation of their respective budgets
Maintains files, pertaining to and ensuring compliance with, insurance policies, all contracts and legal agreements
Ensures proper, timely payment of fees for licenses, permits, regulatory contracts and insurance’s, all taxes
Attends various departmental meeting’s in order to maintain effective working relationships with operational departments and staff
Approves as needed all purchase orders, payroll submittals, accounts payable invoices, cash transfers to owners, manual checks, balance sheet and bank reconciliation's, month end journal entries, bad debt write-off’s, all Loews inter-hotel and corporate charges
Directs cash management activities to ensure the proper use and timely availability of funds
Conducts/oversees monthly audit of General Cashiers vault
Interviews, selects, trains, appraises, coaches, counsels and disciplines accounting personnel according to Loews standards
Follows New Hire Training and on-going Star Service Competency programs in accordance with hotel policy
Evaluates individual employee performance, determines areas in need of improvement or requirements for advancement, establishes goals, objectives and training needs required to achieve same
Participates in MOD program as required
Other duties as assigned
Regular attendance in conformance with standards
May be required to work varying schedules to reflect business needs
Required to attend all training sessions and meetings
Promotes and applies teamwork skills at all times
Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance
Executes emergency procedures in accordance with hotel standards
Complies with required safety regulations and procedures
Attends appropriate hotel meetings and training sessions
Complies with hotel standards, policies and rules
Recycles whenever possible
Remains current with hotel information and changes
Complies with hotel uniform and grooming standards
Other duties as assigned