Assistant Director of Auxiliary Programs - Transportation and Asset Management

St. Michael's Catholic Preparatory School•Austin, TX

About The Position

The Assistant Director of Auxiliary Programs – Transportation and Asset Management will serve in a leadership position within the Auxiliary Department and St. Michael’s Catholic Preparatory School by leading all transportation services. Additionally, this position will lead the collaborative planning and designation of facility rentals and other Auxiliary Department programs, including but not limited to summer camp and after-school enrichment. This is a full-time, salary, position. Afternoon, evening, and weekend hours will be required.

Requirements

Possession of a valid CDL
Ability to communicate and collaborate with businesses, organizations, and schools; and work with customers, community members, and parents.
Dependability and willingness to support the varied needs of the team.
Ability to stay calm in stressful situations and provide excellent customer service.
Analytical skills to problem-solve and coordinate difficult situations.
Possession of, or the ability to obtain within the first six months of employment, certifications in Adult and Child CPR/AED and First Aid.
Ability to work weekday afternoons, weekday evenings, and weekends.
Must be able to lift and carry up to 50 pounds without assistance and up to 140 pounds with assistance.
Pass a background check and be fingerprinted for the school, along with a willingness to obtain EIM training upon hire.

Responsibilities

Be familiar with and adhere to all Texas Department of Transportation laws, mandates, and regulations.
Lead in the recruitment, hiring, onboarding, and scheduling of bus drivers for field trips and extra-curricular activities.
Maintain driver records to ensure all drivers are properly licensed, including but not limited to, CDL license, physical examinations, safety seminars, drug testing, etc.
Schedule and manage fleet operations for transporting students to and from field trips and extra-curricular activities.
When necessary, schedule charter buses for transporting students to and from field trips and extra-curricular activities.
Maintain positive relationships with repair shops, charter companies, tow companies, etc.
Ensure that all drivers are keeping records for each trip, including, but not limited to, seating charts, pre- and post-trip inspections, etc.
Ensure all vehicles and trailers are properly registered and maintained.
When necessary, schedule and deliver the bus fleet to and from repair shops.
Ensure all vehicles are properly cleaned, suitable, and ready for use.
When necessary, serve as a driver.
Assist in the purchase of a new modes of transportation.
Confirm receipts and payments of fuel, service, repair, etc.
Collaborate and communicate with other SMP departments and school leadership to determine facility availability for auxiliary department programs, such as facility rentals, summer camp, after-school enrichment,etc.
Prior to the signing of the rental agreement, confirm logistics and necessary equipment with the rental client.
When necessary, schedule janitorial, security, technical expertise, etc.
Prior to a rental event, and in accordance with the rental agreement, ensure the rental agreement has been signed, a verified certificate of insurance has been filed, and the rental payment has been made.
Ensure all rental events are added to the school calendar after the rental agreement has been signed.
Communicate with rental clients to ensure proper event set up and equipment needs.
In cooperation with the Assistant Director of Auxiliary Programs – Customer Experience and Retail and other auxiliary department staff, serve as the site-admin during rental events.
Display positive attitude and pride in work, and represent the organization in a positive manner
Work independently and work under minimum supervision
Additional duties as assigned