Assistant Director of Finance

Pyramid Global Hospitality • Saint Michaels, MD

9d • $120,000 - $140,000

About The Position

Responsible for Accounting operations of the Inn, Golf Course and Lodge, overseeing Accounts Payable, Accounts Receivable, Payroll, Income Audit, Cashier, Banking, Month-end Closing and Financial Reporting. Prepares financial statements, reconciliations, forecasts, and analyses for all administrative and managerial functions as required. Maintain an adequate control environment at the Inn, Golf Course and Lodge, ensuring the integrity of the financial and management records. Assists the Director of Finance in developing, establishing, and administering policies, procedures and systems pertaining to financial matters. Assists in the preparation of budgets and processing of capital expenditures.

Requirements

• Bachelor’s Degree in Accounting or related field required.
• Minimum five years progressive management experience in all aspects of Accounting in a Golf Resort, preferably a luxury hotel setting.
• Familiarity with GAAP standards.
• Proficient with Accounting applications and specific hospitality systems including PMS, POS, Spa, Golf & Club management.
• Ability to satisfactorily communicate in English with guests, management, and employees to their understanding.
• Ability to speak effectively before groups.
• Strong working knowledge of budgets, forecasting, and profit and loss statements.
• Ability to speak in public.
• Computer proficient.
• Ability to provide legible communication.
• Strong leadership, management, and organizational skills.
• Ability to compute mathematical calculations.
• Ability to think clearly, analyze and resolve problems and exercise good judgment under high pressure or emergency situations.
• Must be able to complete work in a timely, accurate and thorough manner.
• Ability to work effectively and relate well with senior management, colleagues, subordinates, and individuals inside and outside the hotel.
• Ability to focus on details.
• Ability to work without direct supervision.
• Ability to motivate hotel staff and maintain a cohesive team.
• Ability to prioritize and organize work assignments and delegate work.
• Ability to remain calm, courteous, and professional with demanding/difficult guests and/or situations.
• Knowledge of fire and building codes.
• Understanding of the luxury hotel environment.

Nice To Haves

• ability to communicate in a second language, preferably Spanish
• certification in CPR

Responsibilities

• Prepares financial statements within the established closing schedule and according to Inn at Perry Cabin’s policies and procedures, Generally Accepted Accounting Principles (GAAP), Tax Basis Accounting (as needed) and Uniform System of Accounts for the Lodging Industry (USALI).
• Analyzes and interprets financial results to assist and advise the Director of Finance and the Inn at Perry Cabin management team.
• Maintains balance sheet reconciliations monthly with full supporting detail, follows-up on reconciling items and ensures all intercompany balances are correct and balanced to the other entities.
• Maximizes working capital and cash flow, within hotel and ownership requirements.
• Prepare timely and accurate monthly returns for sales, occupancy, and entertainment taxes as well as any other external reports or returns as deemed necessary.
• Ensure successful treasury cash management as set forth in the policies and procedures.
• Assists the Director of Finance and management team in the preparation of yearly Budgets.
• Assists the Director of Finance in processing Capital and Owner expenditures according to established procedures.
• Ensures compliance with the management agreement and attendant legal documents.
• Maintains effective system and control procedures as set forth in the policies and procedures.
• Reviews and approves invoices, purchase orders and other workflow items on a timely basis.
• Works with external auditors and timely responds to their information requests.
• Ensures integrity and efficiency of computerized data processing functions.
• Ensures all legal, treasury, licensing, permitting, and tax documentation is properly maintained and secured, and that all statutory and fiscal reporting requirements are satisfied.
• Promotes open-door policy among staff members; identifies and resolves performance problems that are not in line with company standards; consistently applies hotel standards/procedures in evaluation and discipline of staff; administers fair employee performance appraisals in a timely manner.
• Interviews candidates, trains new hires, and supervises departmental subordinates as needed.
• Provides technical assistance in all Inn, Golf Course and Lodge operations that affect Finance, particularly Cashiering and postings.
• Understands all aspects and monitors Income Audit, Accounts Payable, Accounts Receivable and Payroll functions, supporting the staff as needed.
• Implements, performs, and monitors all purchasing controls.
• Assists in implementing and monitoring all inventory controls.
• Coordinates, monitors, and analyzes staff labor scheduling and productivity.
• Maintains knowledge of hotel features/services, outlets, hours of operation, etc.
• Achieves objectives through direction and delegation.
• Practices emergency procedures in compliance with hotel/company standards; reacts and assists in hotel emergency situations as needed.
• Supports quality management and strives to continuously improve.
• Observes standards for the department in image, appearance, and grooming; properly represents the company and the profession to outside organizations and the community.
• Be knowledgeable of, implement, communicate, and comply with policies of The Inn at Perry Cabin and its Human Resources Department.
• Performs other duties and assists in other areas as needed.

Benefits

• medical insurance with employer contribution, as well as vision, dental, life, pet, and accident insurance options
• 401(k) program with an employer match and immediate full vesting
• paid time off
• exclusive discounts across our portfolio of hotels

What This Job Offers

• Job Type: Full-time
• Career Level: Manager