Assistant Housing Construction Project Manager

Jewish Association for Services for the Aged•New York, NY

28d•Onsite

About The Position

Excellent opportunity to join a dynamic operations team as the Assistant Housing Construction Project Manager for our Housing Management Services Program with JASA, metropolitan New York’s largest nonprofit serving older adults. General Responsibilities The Assistant Housing Construction Project Manager reports to the Director of Facility Management and is responsible for providing a broad array of facility services for multiple sites, buildings and campuses that JASA Housing occupies. The facilities are residential buildings and centers for Senior Citizens in Manhattan, Brooklyn, Queens and the Bronx. Working in conjunction with the Director of Facility Management, manages facility services and projects including maintenance, repair, janitorial operations, construction, renovations, procurement, security, telecommunications, facilities planning, space allocation, life safety, energy management, emergency response planning, business continuity support, moves and rearrangements, and building infrastructure and systems. The position is located in JASA’s corporate office in Midtown Manhattan with frequent travel to other locations.

Requirements

Bachelor’s Degree in Business, Engineering, Architecture or relevant field or minimum of 4 years of experience in facilities management, utility engineering, asset management, facility construction management, project management or related discipline;
Knowledge of environmental, safety, NYC DOB, NYC DOHMH, and FDNY regulatory compliance;
Proficient computer skills, including Microsoft Office, PowerPoint, Excel, Outlook, SmartSheet and Google Applications;
Proactive, well-organized, able to identify needs/risks, set goals, and develop and implement plans;
Exceptional written and oral communication and presentation skills and the ability to work with a diverse group of stakeholders;
Strong contract management and negotiation skills;
Strong collaborative skills, and an ability to maintain composure and provide leadership in high-stress situations;
Availability to perform occasional work outside of standard work hours, sometimes with little notice; and
Ability to travel throughout NYC as needed
Demonstrated ability to lead cross-functional teams and communicate effectively
On-call coverage, accepting call-out obligations as may be required
Proven ability to define problems, collect data, establish facts, and draw valid conclusions, in prioritizing work in a multi-task environment.

Nice To Haves

BOMA / IFMA / PMP certification is preferred.

Responsibilities

Assists with repair, renovation or construction projects. This includes assisting with: develop scopes of work, identifying and contacting vendors/contractors, and the bid process; supporting negotiating contracts and ensuring proper internal review; coordinating work with vendor and site staff; and assisting with supervising vendor and managing project through to final acceptance of work; assists with ensuring project objectives are successfully achieved safely, environmentally compliant and within scope, schedule and budget adherence
Serve as a secondary point of contact for vendors associated with projects. Manage relationships and resolve issues as needed
Assists with overseeing site maintenance and safety associated with projects. This includes developing and recommending safety and health measures to reduce the risk of harm to employees and visitors
Monitors compliance with Federal, State and City rules and regulations, including the Department of Buildings, Fire Department, Department of Health, and Department for the Aging. Resolve violations, if any; and
Respond to and supports response to facility emergencies associated with projects in a timely manner.
Works closely with Director of Facilities for Housing.
Assists with obtain appropriate permits and licenses for site, as needed;
Assists with training for site staff on compliance issues, safety issues, and emergency response, as needed;
Records and follows up on requests by site staff for repairs and other facility issues;
Data collection and analysis;
Internal and external reporting; and
Additional responsibilities as assigned.