Assistant I, Executive

Austin Community College • Austin, TX

12d

About The Position

To provide executive level administrative support.

Requirements

• College operations, organization, policies, and procedures.
• Records retention, preservation, and recording.
• Principles and methods of budget preparation and expenditure control.
• Office management processes and procedures.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Possessing a customer-oriented and solutions-focused mindset.
• Preparing and processing purchase orders.
• Accountable for inventory/property management.
• Establishing and maintaining effective working relationships.
• Maintaining an established work schedule.
• Effectively using interpersonal and communications skills, including the use of tact, diplomacy and confidentiality.
• Effectively using organizational and planning skills, including the use of intense attention to detail and follow-through.
• Compiling and organizing complex material, summarizing discussions and actions taken in report form.
• Reviewing and preparing narrative and statistical reports and records.
• Interpreting and applying rules, regulations, policies, and procedures.
• Analyzing situations accurately and adopting an effective course of action.
• Maintaining confidentiality of work-related information and materials.
• Use a variety of spreadsheet, word processing, database, and presentation software.
• May also use social media, work with desktop publishing, and update webpages.
• Three years related work experience.
• Associate degree.
• Four years of related work experience may substitute for this education requirement.
• Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position.

Responsibilities

• Provides executive level support to an executive vice president, vice president or associate vice president by receiving, prioritizing, and responding to incoming correspondence, requests, reports and telephone, or email contacts.
• Expedites the processing of documents or other items requiring action, assesses and works with other staff and community members to resolve issues from students, employees, and the public regarding college activities.
• Organizes and maintains schedules, calendars, and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas, minutes, equipment, location, information packets, and follow up action items.
• Performs complex computer activities including word processing, data processing, scheduling processes and visual and graphic presentations.
• Coordinates and maintains operating budgets.
• Receives and processes requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events.
• Establishes and maintains files, logs, and other tracking systems for a variety of information, projects and events; may update website or use social media.
• Coordinates special projects including researching and analyzing information and data; interpreting and applying policies and procedures, and/or recommending alternative solutions based on information gathered.
• May assign and review the work of office personnel.

Benefits

• Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans, and AD&D.
• ACC does not participate in Social Security.
• ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only).
• Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees