Assistant I, Office (Newport News)
About The Position
Office Assistant I - (Newport News) Functional Expertise: Plans and coordinates logistics for meetings and special events, (e.g., conference rooms, refreshments, participant invitations). Supports other administrative assistants with duties as needed. Includes covering the front desk and assembling manuals. Coordinates office administrative functions including maintaining office supplies, record management, and database updates. Provides administrative support for multiple departments as required. Coordinates special projects or assignments unique to the Operations department including weekly and monthly reports. Coordinates purchasing activities; reviews and reconciles purchasing card expenses; enters into Oracle for payment processing. Business Acumen: Provides administrative support to the Operations team; prepares, reviews, and updates correspondence including letters, reports, and presentations; reviews and screens email. Develops standard and ad-hoc reports; analyzes and summarizes data for management use. Serves as administrative resource for internal employees; provides information and interpretation of Company documents. Processes confidential information; maintains confidentiality. Engagement: Serves as liaison for addressing internal inquiries, researches, resolves, and responds to inquiries with minimal guidance. Driving Results: Regularly monitors all common areas to ensure that they are equipped with the necessary supplies Provides supplemental support as needed during peak periods of operational activity Disclaimer: This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required of employees in the job. Reasonable accommodation may be made to qualified disabled individuals for performance of essential duties and responsibilities.
Requirements
- High school diploma or GED
- 1-3 years experience in an office support role
- Demonstrated ability to handle information in a sensitive and confidential manner
- Demonstrated ability to work with all levels in the organization
- Demonstrated ability to work independently
- Judgment and discretionary skills
- MS Word - intermediate proficiency
- MS PowerPoint - intermediate proficiency
- MS Excel - intermediate proficiency
- Oracle or similar systems (PeopleSoft Financials, SAP etc.) - intermediate proficiency
- Time management skills
- Keyboarding = 80-90%
Nice To Haves
- Associates degree in Business or Office Administration
- 3-5 years experience in an office support role
- Applicant may possess a combination of equivalent education and work experience.
Responsibilities
- Plans and coordinates logistics for meetings and special events, (e.g., conference rooms, refreshments, participant invitations)
- Supports other administrative assistants with duties as needed
- Includes covering the front desk and assembling manuals
- Coordinates office administrative functions including maintaining office supplies, record management, and database updates
- Provides administrative support for multiple departments as required
- Coordinates special projects or assignments unique to the Operations department including weekly and monthly reports
- Coordinates purchasing activities; reviews and reconciles purchasing card expenses; enters into Oracle for payment processing
- Provides administrative support to the Operations team; prepares, reviews, and updates correspondence including letters, reports, and presentations; reviews and screens email
- Develops standard and ad-hoc reports; analyzes and summarizes data for management use
- Serves as administrative resource for internal employees; provides information and interpretation of Company documents
- Processes confidential information; maintains confidentiality
- Serves as liaison for addressing internal inquiries, researches, resolves, and responds to inquiries with minimal guidance
- Regularly monitors all common areas to ensure that they are equipped with the necessary supplies
- Provides supplemental support as needed during peak periods of operational activity
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
