Assistant Principal Secretary-Immediate Opening

Fort Osage•Independence, MO

About The Position

The job is 214 day calendar days, but calendar will be modified this school year based on date of hire. Start date can begin after onboarding documentation and training protocols are completed. Final working date this school year is June 12, 2026. Pay is two times monthly (15th and 30th/31st). This position qualifies for competetive district-paid health care benefits and retirement contributions. This position works in collaboration with the building head secretary and reports to the Building Principal and Assistant Principals. Purpose The job of Assistant Principal Secretary is done for the purpose/s of providing administrative and secretarial support to assigned school site administrators; monitoring assigned activities; and providing information, recommendations and/or direction as requested. This job reports to Principal and Assistant Princpals Essential Functions Collects payments for a variety of events for the purpose of completing transactions and/or securing funds. Compiles data from a variety of sources (e.g. work orders, disciplinary action, specialized reports, personnel records, student records, etc.) for the purpose of complying with financial, legal and/or administrative requirements. Coordinates a variety of projects, functions and/or program components (e.g. meetings and facilities, student lockers, communications to staff and parents, student parking stickers, etc.) for the purpose of completing activities and/or delivering services in a timely fashion. Maintains manual and electronic documents, files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. Monitors students referred to the Central Office for illness or disciplinary action for the purpose of ensuring their safety and welfare and maintaining a secure office environment. Monitors a variety of activities on behalf of assigned administrator (e.g. calendar schedule, staff communication, building budget summary report, staff and student files, etc.) for the purpose of achieving goals and meeting target dates. Participates in a variety of building meetings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees. Prepares a variety of documents for the purpose of communicating information and/or creating documentation in compliance with established guidelines. Presents information on administrative procedures (e.g. department/program policies, submission procedures, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel. Processes documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements. Responds to a variety of inquiries for the purpose of identifying the relevant issues and recommending or implementing a plan of action that will efficiently resolve the issue including emergency repairs.

Requirements

Skills to perform multiple tasks and upgrade skills
Operating standard office equipment and software
Planning and managing projects
Interpersonal, communication, and writing skills
Knowledge of basic math, written procedures, and complex instructions
Knowledge of business telephone etiquette, district policies, and grammar
Ability to schedule activities, gather data, and use job-related equipment
Flexibility to work with others and data
Ability to communicate with diverse groups, maintain confidentiality, meet deadlines, and set priorities
Job related experience with increasing levels of responsibility is desired.
High school diploma or equivalent.
Yearly Mandated Trainings
Criminal Background Clearance
Children's Division (DSS) Clearance